Admin Assistant

SEAL CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consultancy firm in Singapore is seeking an experienced Administrative Assistant to manage various office tasks including documentation, bookkeeping, and general administrative support. The ideal candidate should possess a diploma or equivalent and a proven background in administration. Proficiency in Microsoft Office and familiarity with Xero software are essential. This role offers a collaborative team environment where strong organizational and communication skills are valued.

Qualifications

• Minimum diploma or equivalent (accounting background is preferred).
• Proven experience as an Administrative Assistant or in a similar role.
• Able to work independently and collaboratively in a team environment.

Responsibilities

• Scan, print, organize, and file documents (both electronic and physical).
• Handle general administrative paperwork and record keeping.
• Assist with basic bookkeeping and data entry.
• Process staff expense claims and leave applications.

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong verbal and written communication skills

Excellent organizational skills

Ability to work independently

Time-management abilities

Education

Minimum diploma or equivalent

Tools

Xero software

Job description

Key Responsibilities

• Scan, print, organize, and file documents (both electronic and physical)
• Handle general administrative paperwork and record keeping
• Run office errands, including courier services and purchasing office supplies
• Assist with basic bookkeeping and data entry
• Process staff expense claims and leave applications
• Prepare administrative letters, forms, and simple reports
• Provide general administrative support to the team as required

Qualifications

• Minimum diploma or equivalent (accounting background is preferred)
• Proven experience as an Administrative Assistant or in a similar role
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiar with Xero software will be advantageous
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• Able to work independently and collaboratively in a team environment