Admin Assistant

J.S.F; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

J.S.F is seeking an efficient Executive/Secretary/Personal Assistant to manage unified calendars for professionals, act as a central communications hub, and coordinate travel logistics. You will handle scheduling to avoid conflicts, screen calls, manage emails, and support general administrative operations in a fast-paced environment.

The role requires strong interpersonal skills, minimum 2 years of experience, and proficiency with Microsoft Office and Windows applications.

Qualifications

• 2+ years working experience
• Good interpersonal skills and empathy
• Proficient with MS Office and Windows applications

Responsibilities

• Unified Calendar Management: Synchronise and manage schedules to prevent double-booking for high-priority client consultations and property viewings.
• Communication Gateway: Screen calls and manage email inboxes to ensure timely responses to urgent inquiries.
• Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.
• Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.
• Any other duties as designated

Skills

Microsoft Office

Organisational skills

Windows applications

Job description

Job Responsibilities:

Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.

Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.

Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.

Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.

Any other duties as designated

Job Requirements:

Good interpersonal skills and empathy

Minimum 2 years working experience

Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications

Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent