Admin Associate

J.S.F; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

J.S.F in Singapore is seeking an organized executive assistant to support senior professionals. You will manage calendars, screen calls, and coordinate travel and meetings to prevent double-bookings while ensuring prompt responses to urgent inquiries.

This role requires strong interpersonal skills, empathy, and proficiency with Microsoft Office and Windows applications. You will maintain filing systems, process expenses, and handle office supplies, with additional duties as assigned.

Qualifications

• Good interpersonal skills and empathy.
• Minimum 2 years working experience.
• Preferably entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent

Responsibilities

• Unified Calendar Management: Synchronise and manage schedules to prevent double-booking for high-priority client consultations and property viewings.
• Communication Gateway: Screen calls and manage email inboxes for both roles to ensure timely responses.
• Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips.
• Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.
• Any other duties as designated

Skills

Interpersonal skills

Organisational skills

Empathy

Communication

Tools

Microsoft Office

Windows applications

Job description

Job Responsibilities:

Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.

Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.

Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.

Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.

Any other duties as designated

Job Requirements:

Good interpersonal skills and empathy

Minimum 2 years working experience

Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications

Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent