Finance Admin

J.S.F; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

J.S.F in Singapore is seeking a proactive Executive/Receptionist to support daily operations and calendar management for senior professionals. You will screen calls, manage emails, arrange travel, and handle filing and expenses with precision.

Strong interpersonal skills, empathy, and at least 2 years of experience are essential. Proficiency in Microsoft Office and Windows applications is required. Entry-level candidates with relevant exposure are welcome.

Qualifications

• Proficient with Microsoft Office suite.
• Strong organisational abilities and attention to detail.
• Experience with Windows applications.

Responsibilities

• Unified calendar management to prevent double-booking.
• Screen calls and manage emails as the primary contact.
• Coordinate travel, hotels and itineraries for business trips.
• Maintain filing systems, process expenses and manage office supplies.
• Perform other duties as designated.

Skills

Microsoft Office

Good organisational skills

Windows applications

Job description

Job Responsibilities:

Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.

Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.

Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.

Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.

Any other duties as designated

Job Requirements:

Good interpersonal skills and empathy

Minimum 2 years working experience

Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications

Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent