Admin Assistant

ROYAL OCEAN MARINE ENTERPRISE PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

ROYAL OCEAN MARINE ENTERPRISE PTE. LTD. in Singapore seeks an Administrative & Reception Assistant to manage our front desk and serve as the primary face and voice of the company.

This role combines front-line customer service with essential administrative tasks to ensure smooth day-to-day operations. The successful candidate will greet visitors, answer calls, manage mail and packages, coordinate meetings, maintain supplies, and support travel arrangements and basic invoicing.

Qualifications

• 1–3 years of experience in a reception, front desk, or administrative support role.
• Proficiency with MS Office Suite (Word, Excel, Outlook) and basic office hardware.

Responsibilities

• Greet and welcome visitors, clients, and vendors professionally to create a positive first impression.
• Answer, screen, and route incoming calls; maintain accurate messages and log them.
• Manage reception area, meeting rooms, mail, couriers, and visitor badges.
• Assist with stock control of office supplies and basic travel arrangements for staff.
• Perform clerical duties including data entry, scanning, filing, and digital document management.

Skills

Reception skills

Customer service

MS Office proficiency

Communication

Tools

MS Office Suite

Job description

Position Overview

We are seeking a reliable, professional, and welcoming Administrative & Reception Assistant to manage our client's front desk and serve as the primary face and voice of their company. This dual-role position combines front-line customer service with essential administrative tasks, ensuring seamless day-to-day office operations.

KEY RESPONSIBILITIES

1. Reception & Front Desk Management

• Greet and welcome visitors, clients, and vendors warmly, ensuring a positive initial impression.
• Manage visitor registration, issue guest badges, and enforce security/check-in procedures.
• Answer, screen, and route incoming main-line calls professionally; record accurate messages.
• Maintain a clean, organized, and presentable reception area, executive waiting lounge, and lobby.
• Receive, sort, and distribute daily incoming mail, deliveries, and courier packages.

2. Administrative & Operational Support

• Monitor and maintain stock levels of office supplies, stationery, and breakroom essentials; place orders as required.
• Manage meeting room bookings, ensure correct AV/tech setup, and arrange light refreshments for executive meetings.
• Assist with scheduling, calendar coordination, and basic travel arrangements for staff as requested.
• Perform general clerical duties including data entry, scanning, photocopying, filing, and digital document management.
• Assist with processing basic expense receipts, invoices, and coordinating vendor service visits (e.g., IT, facilities, cleaning).

Required Experience & Qualifications:

• 1–3 years of experience in a reception, front desk, or administrative support role.
• Proficiency with MS Office Suite (Word, Excel, Outlook) and basic office hardware.