Administrative Assistant

DIVINE SPACE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 3,200 - 5,200; Full time

Job summary

DIVINE SPACE CONSTRUCTION PTE. LTD. in Singapore seeks an Administrative Assistant to support daily office operations, coordinate tasks, and maintain records. You will handle inquiries, manage phone calls, and assist the Quantity Surveyor team as needed.

The ideal candidate has strong communication, organizational skills, and proficiency in MS Office and ERP software; a secretarial qualification or degree is a plus, with a focus on accuracy and teamwork in a fast-paced environment.

Qualifications

• Proven experience as Administrative Assistant, office assistant, or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office and office management software (ERP etc.).
• Qualifications in secretarial studies will be an advantage.
• High school diploma: BSc/BA in office administration or relevant field preferred.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage phone calls.
• Distribute information to relevant parties within the organization.
• Access Government Portals.
• Assist Quantity Surveyor team as needed.
• Support budgeting and bookkeeping procedures.
• Maintain accurate records of various transactions and activities.
• Reconcile invoices and receipts.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Skills

Administrative experience

Communication skills

Organizational skills

Office management

MS Office proficiency

Education

High school diploma

Bachelor’s in office administration

Tools

ERP

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage phone calls.
• Distributing information to relevant parties within the organization.
• Accessing Government Portals.
• Assisting the Quantity Surveyor team
• Support budgeting and bookkeeping procedures.
• Maintaining accurate records of various transactions and activities.
• Reconciling invoices and receipts.
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant, or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage.
• High school diploma: BSc/BA in office administration or relevant field is preferred.