Admin Assistant

YEW BAN HENG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

YEW BAN HENG CONSTRUCTION PTE. LTD. is seeking an Administrative Assistant to provide administrative and clerical services ensuring efficient operations.

The role covers front desk duties, document handling, meeting support, and office management. You will manage phones and emails, coordinate meetings, assist accounts with invoices, and support HR/Admin/Finance/Sales tasks. The position requires a proactive, meticulous, and team-oriented individual capable of thriving in an international,

Qualifications

• Minimum qualification: GCE O Levels.
• 2+ years of experience in Receptionist/Secretarial duties.
• Experience in a shared service environment and support to finance/admin/sales/HR is preferred.
• Comfortable in a fast-paced international environment with multiple languages.
• Able to multi-task, meticulous, committed and a good team player.
• Excellent interpersonal and communication skills.
• Self-driven, meticulous, analytical and able to work under pressure.

Responsibilities

• Front desk reception duties; attend to walk-in visitors and answer phone calls.
• Prepare refreshments for meetings and clean up thereafter.
• Provide administrative support for office management including upkeep of office and supplies.
• Manage phones and emails, schedule appointments and plan meetings.
• Support accounts in preparing invoices.
• Assist with events, exhibitions or meetings.
• Handle ad hoc tasks related to HR/Admin/Finance/Sales support.

Skills

Multitasking

Interpersonal skills

Communication skills

Team player

Self-driven

Analytical

Meticulous

Education

GCE O Levels

Job description

About the role

This position of administrative assistant consists of being responsible for providing administrative and clerical services to ensure effective and efficient operations.

Key responsibilities

• Responsible for day-to-day front desk reception duties, attend to walk-in visitors their requests, answering phone calls etc
• Prepare refreshments for internal and external meetings and clean up thereafter
• Provide administrative support for the full scope of office management including upkeep and maintenance of the office and its supplies, etc.
• Perform a variety of administrative tasks including managing phones and emails, scheduling appointments and planning meetings
• Support accounts department in preparing of invoices

• Assist & coordinate company events, exhibitions or meetings
• Any other ad hoc tasks assigned in relation to HR/Admin/Finance/Sales support

About you

• Min qualification GCE O Levels
• Min 2 years of experience in Receptionist/Secretarial duties
• Experienced working in a shared service environment and providing support to finance/admin/sales/HR
• Must be comfortable in a fast-paced international environment with multiple languages
• Able to multi-task, meticulous, committed and good team player
• Excellent interpersonal and communication skills
• Self-driven, meticulous, analytical, able to work under pressure