Admin Assistant

SHINE PRECISION ENGINEERING PTE LTD; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

SHINE PRECISION ENGINEERING PTE LTD is seeking an HR Admin professional in Singapore to maintain employee records, support recruitment, and coordinate onboarding/offboarding while ensuring policy compliance. You will manage attendance, training records, and health & safety initiatives, and assist payroll data processing.

The role requires O-Level or higher with at least 3 years HR experience for non-diploma/degree holders, excellent MS Office skills, and the ability to communicate in Chinese.

Qualifications

• Min O Level for fresh grads.
• Min 3 Years' experience in HR for non-diploma/degree holders preferred.
• Microsoft Office Skills with Xero Accounting Knowledge.
• Assertive, have good communication skills.
• Able to communicate with Chinese speaking employees.
• Multi-tasker, able to cope with stress.

Responsibilities

• Maintain accurate and up-to-date employee records, training records, HR databases, and documentation.
• Support recruitment activities: job postings, scheduling interviews, candidate correspondence, and onboarding documentation.
• Coordinate employee onboarding and offboarding processes, ensuring compliance with internal policies and legal requirements.
• Assist in tracking employee attendance, leaves, and absence management.
• Ensure HR documentation complies with industry standards, including certifications relevant to precision engineering (e.g., ISO 9001, HSE standards).
• Liaise with payroll to ensure accurate and timely processing of employee data.
• Support the implementation of employee training programs, particularly those related to health & safety and technical upskilling.
• Handle employee queries regarding HR policies, benefits, and procedures.
• Help maintain a positive working environment and support initiatives that enhance employee engagement and retention.
• Provide general administrative support including filing, photocopying, data entry, and correspondence management.
• Maintain accurate records and filing systems (physical and electronic).
• Support finance and procurement departments with basic clerical tasks such as invoice, delivery order matching and document collation.
• Any other ad hoc duties as assigned.

Skills

Microsoft Office

Xero Accounting

Communication skills

Chinese language

Multi-tasking

Stress management

Education

O-Level

Tools

Microsoft Office

Xero Accounting

Job description

Job Description

• Maintain accurate and up-to-date employee records, training records, HR databases, and documentation.
• Support recruitment activities: job postings, scheduling interviews, candidate correspondence, and onboarding documentation.
• Coordinate employee onboarding and offboarding processes, ensuring compliance with internal policies and legal requirements
• Assist in tracking employee attendance, leaves, and absence management.
• Ensure HR documentation complies with industry standards, including certifications relevant to precision engineering (e.g., ISO 9001, HSE standards).
• Liaise with payroll to ensure accurate and timely processing of employee data.
• Support the implementation of employee training programs, particularly those related to health & safety and technical upskilling.
• Handle employee queries regarding HR policies, benefits, and procedures.
• Help maintain a positive working environment and support initiatives that enhance employee engagement and retention.
• Provide general administrative support including filing, photocopying, data entry, and correspondence management.
• Maintain accurate records and filing systems (physical and electronic).
• Support finance and procurement departments with basic clerical tasks such as invoice, delivery order matching and document collation.
• Any other ad hoc duties as assigned.

Requirements

• Min O Level for fresh grads
• Min 3 Years' experience in HR for non-diploma/degree holders preferred
• Microsoft Office Skills with Xero Accounting Knowledge
• Assertive, have good communication skills
• Able to communicate with Chinese speaking employees
• Multi-tasker, able to cope with stress