HR Admin Assistant

SHINE PRECISION ENGINEERING PTE LTD; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Shine Precision Engineering Pte Ltd in Singapore is seeking a proactive HR Admin to support employee records, training records, payroll liaison, and onboarding/offboarding processes.

You will assist recruitment, attendance tracking, and HR documentation, while maintaining filing systems and providing general administrative support. Fresh graduates with at least an O Level and 2 years HR experience are welcome; Chinese communication is a plus.

Qualifications

• Fresh graduates considered with an O Level or above.
• Min 2 years HR experience for non-diploma/degree holders preferred.
• Strong communication and organizational skills.
• Ability to communicate with Chinese speaking employees.

Responsibilities

• Maintain employee records, training records, HR databases, and documentation.
• Support recruitment activities: postings, interviews, candidate correspondence, onboarding.
• Coordinate onboarding and offboarding ensuring policy compliance.
• Track attendance, leaves, and absence management.
• Ensure HR docs comply with industry standards including certifications.
• Liaise with payroll for accurate data processing.
• Support training programs, health & safety, and upskilling.
• Handle HR queries on policies, benefits, and procedures.
• Provide general administrative support and filing systems.
• Assist finance and procurement with clerical tasks.

Skills

Communication skills

Chinese speaking

Multitasking

Stress management

Interpersonal skills

Education

O Level

Tools

Microsoft Office

Job description

Job Description

• Maintain accurate and up-to-date employee records, training records, HR databases, and documentation.
• Support recruitment activities: job postings, scheduling interviews, candidate correspondence, and onboarding documentation.
• Coordinate employee onboarding and offboarding processes, ensuring compliance with internal policies and legal requirements
• Assist in tracking employee attendance, leaves, and absence management.
• Ensure HR documentation complies with industry standards, including certifications relevant to precision engineering (e.g., ISO 9001, HSE standards).
• Liaise with payroll to ensure accurate and timely processing of employee data.
• Support the implementation of employee training programs, particularly those related to health & safety and technical upskilling.
• Handle employee queries regarding HR policies, benefits, and procedures.
• Help maintain a positive working environment and support initiatives that enhance employee engagement and retention.
• Provide general administrative support including filing, photocopying, data entry, and correspondence management.
• Maintain accurate records and filing systems (physical and electronic).
• Support finance and procurement departments with basic clerical tasks such as invoice, delivery order matching and document collation.
• Any other ad hoc duties as assigned.

Requirements

• - Min O Level for fresh grads
• - Min 2 Years’ experience in HR for non-diploma/degree holders preferred
• - Microsoft Office Skills
• - Assertive, have good communication skills
• - Able to communicate with Chinese speaking employees
• - Multi-tasker, able to cope with stress