HR Assistant

SANTINO COFFEE SPECIALISTS PTE LTD; Singapore; On-site; SGD 33,000 - 42,000; Full time

Benefits offered by this job

Restaurant opportunities

Job summary

SANTINO COFFEE SPECIALISTS PTE LTD in Singapore is seeking a detail-oriented HR Assistant to support daily HR operations, recruitment, onboarding, payroll, leave management and policy administration.

The role covers HR records, employee inquiries, attendance, documentation, and coordination with MOM regulations. Fresh graduates welcome; diploma holders preferred; strong Excel/Word skills essential.

Qualifications

• Diploma or certificate in HR management, business administration or related discipline.
• 1–2 years HR or administrative experience preferred; fresh graduates welcome.
• Basic knowledge of Singapore Employment Act, CPF and MOM regulations.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with HRMS or payroll systems is an advantage.
• Good communication and interpersonal skills.
• Meticulous, organized and able to handle confidential information.
• Able to work independently and manage multiple tasks.

Responsibilities

• Recruitment and selection tasks including posting ads, coordinating interviews and screening resumes.
• Onboarding and offboarding, preparing contracts and orientation.
• HR administration including records, leaves, attendance and queries.
• Payroll and benefits administration assistance and statutory contributions.
• Work pass and regulatory administration under MOM guidelines.
• Organising staff engagement activities and general HR support.

Skills

Excel proficiency

Attention to detail

Communication skills

Multitasking

Education

Diploma/Certificate in HRM or related

Tools

HRMS

Payroll software

MS Office

Job description

Job Summary

We are looking for a detail-oriented and responsible HR Assistant to support the daily HR operations and administrative functions. The successful candidate will assist with recruitment, employee records, onboarding, payroll administration, leave management and other HR-related matters to ensure smooth HR operations.

Key Responsibilities

1. Recruitment & Selection

• Assist in posting job advertisements across various recruitment platforms.

• Coordinate interview schedules and communicate with candidates.

• Screen resumes and shortlist suitable candidates.

• Follow up with hiring managers on recruitment progress.

• Assist in preparing employment offers and related documentation.

2. Employee Onboarding & Offboarding

• Prepare employment contracts, appointment letters and onboarding documents.

• Coordinate new employee orientation and onboarding arrangements.

• Ensure all required employee documents are collected and properly maintained.

• Assist with resignation procedures, exit documentation and clearance arrangements.

3. HR Administration

• Maintain and update employees' personal records and HR databases.

• Handle employee enquiries relating to HR policies, leave and benefits.

• Assist in managing employee attendance, leave applications and claims.

• Prepare HR letters, reports and other administrative documents.

• Ensure proper filing and confidentiality of employee information.

4. Payroll & Benefits Administration

• Assist in monthly payroll preparation and verification.

• Maintain records of staff attendance, overtime, allowances and deductions.

• Assist in processing employee claims and reimbursements.

• Support the administration of employee benefits, medical insurance and other welfare matters.

• Assist with statutory contributions and payroll-related submissions, where required.

5. Work Pass & Statutory Administration

• Assist in applying, renewing and cancelling work passes through MOM.

• Monitor work pass expiry dates and maintain relevant documentation.

• Assist with CPF, SDL and other statutory HR-related matters.

• Ensure HR documentation and practices comply with Singapore employment regulations.

6. Other HR Duties

• Support the implementation and maintenance of HR policies and procedures.

• Assist in organising staff engagement activities and company events.

• Provide general administrative support to the HR department.

• Perform other ad hoc duties as assigned by the supervisor.

Job Requirements

• Diploma or Certificate in Human Resource Management, Business Administration or a related discipline.

• 1–2 years of relevant HR or administrative experience is preferred.

• Fresh graduates with a strong interest in HR are welcome to apply.

• Basic knowledge of Singapore Employment Act, CPF and MOM regulations.

• Proficient in Microsoft Office, especially Excel and Word.

• Experience with HRMS or payroll systems will be an advantage.

• Good communication and interpersonal skills.

• Meticulous, organised and able to handle confidential information.

• Able to work independently and manage multiple tasks efficiently.