Admin Assistant

HUNWIN ENTERPRISES (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is looking for a full-time Admin Assistant. This role includes managing general administrative tasks and accounts receivable/payable duties, including data entry, invoicing, and processing payments. Candidates should have at least a NITEC or Diploma in Accounting/Business Administration. Proficiency in SAP Business 1 and Microsoft Office is essential. Strong communication, organizational skills, and attention to detail are required. The salary can go up to $3,000.

Qualifications

• Minimum NITEC or Diploma in Accounting, Business Administration, or related field/experience required.
• Proficient in accounting software and Microsoft Office.
• Strong organizational and communication skills.

Responsibilities

• Manage data entry, filing, and office supplies.
• Liaise with suppliers and provide support for ad-hoc tasks.
• Process supplier invoices and prepare payment vouchers.

Skills

Strong organizational skills

Communication skills

Attention to detail

Ability to work independently

Proficiency in Microsoft Office

Education

NITEC or Diploma in Accounting/Business Administration

Tools

SAP Business 1

Job description

Overview

Job Title: Admin assistant

Job Summary: Admin assistant with AR/AP responsibilities handles both general administrative tasks and accounts receivable (AR) and accounts payable (AP) duties, such as data entry, filing, invoicing, and processing petty cash payments. This role supports the finance department by managing daily accounting functions and assists with general office support, like coordinating supplies and answering phones.

Main Responsibilities

Admin assistant duties

• General administration: Data entry, filing, managing office supplies, and answering phones.
• Support: Liaise with suppliers and internal departments, and providing support for other ad-hoc duties.
• Ad hoc tasks.

AR (Accounts Receivable) duties

• Collecting payments: Update collection ledgers and follow up on payments owed to the company (if any).
• SOA: To generate and save statements into the relevant folder.
• Reconcile Funds Received: To do filing accordingly for AR invoices and follow up any discrepancies.
• Ad hoc tasks.

AP (Accounts Payable) duties

• Processing invoices: Verify and input supplier invoices into the system.
• Managing payments: Prepare payment vouchers and process payments to vendors.
• Ad hoc tasks.

Other Responsibilities

• Assist in implementing and improving accounting and administrative procedures.
• Provide support to management and other departments as required.
• All other ad hoc assignments and projects as delegated by the director/finance/sales team.

Key skills and qualifications

• Education & Experience: A minimum NITEC, Diploma in Accounting, Business Administration, or a related field/experience is required.
• Technical skills: Proficiency in accounting software (SAP Business 1) and Microsoft Office (Excel, Word, Outlook).
• Soft skills: Strong organizational and communication skills, with the ability to work independently and in a fast-paced environment.
• Knowledge: Basic knowledge of AR, AP, and general ledger (GL) is beneficial.
• Skills & Competencies: Responsible and willing to learn; Excellent organizational and multitasking abilities; Good communication skills and ability to work in a team; High attention to detail and accuracy in data entry; Ability to handle confidential information with integrity; Willing to work on repetitive tasks every month.

Job Type: Full-time

Salary Range: Up to $3k

Notes

• Nationality
• Date of birth
• Reason for leaving for the past three employments
• Last drawn and expected salary
• Expected availability