Admin Executive

NOVAGATE CLOUD PTE. LTD.; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

NOVAGATE CLOUD PTE. LTD. in Singapore seeks a proactive Admin Executive / Admin Assistant to support daily office operations, travel and transport arrangements, purchasing, events, and reception tasks in a fast-growing company.

You will manage facilities, vendors, staff travel, onboarding, and provide general HR/Finance support while maintaining accuracy and service quality in a dynamic environment.

Qualifications

• Diploma or equivalent in Business Administration, Hospitality, HR, or a related field.
• 1–3 years in office or HR administration.
• Excellent organization, communication, and coordination.
• Proficient in Microsoft Office and Google Workspace.
• Mandarin speaking is an advantage.

Responsibilities

• Manage daily office administration, facilities, meeting rooms, office supplies, and pantry items.
• Coordinate with building management, vendors, contractors, and service providers.
• Arrange staff transport, air tickets, accommodation, and other business travel when required.
• Manage office and pantry purchases, inventory, invoices, and related records.
• Provide front desk support, including visitors, calls, mail, couriers, and meeting room arrangements.
• Organise employee birthdays, festive celebrations, company events, team activities, and Dinner & Dance (D&D).
• Support employee onboarding, including workstations, access cards, equipment, and other administrative arrangements.
• Provide general administrative support to HR, Finance, and Management .
• Handle ad-hoc administrative tasks and projects as required.

Skills

Organisational skills

Communication

Coordination

Multitasking

Education

Diploma in Business Administration / related field

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

We are looking for a proactive and organised Admin Executive / Admin Assistant to support daily office operations and employee activities. The role will cover office administration, travel and transport arrangements, purchasing, events, and receptionist duties in a fast-paced and growing company .

Key Responsibilities

• Manage daily office administration , facilities, meeting rooms, office supplies, and pantry items.


• Coordinate with building management, vendors, contractors, and service providers.


• Arrange staff transport, air tickets, accommodation, and other business travel when required.


• Manage office and pantry purchases, inventory, invoices, and related records.


• Provide front desk support , including visitors, calls, mail, couriers, and meeting room arrangements.


• Organise employee birthdays, festive celebrations, company events, team activities, and Dinner & Dance (D&D) .


• Support employee onboarding, including workstations, access cards, equipment, and other administrative arrangements.


• Provide general administrative support to HR, Finance, and Management .


• Handle ad-hoc administrative tasks and projects as required.

Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, HR, or a related field.


• 1-3 years of experience in office administration, HR administration, receptionist, or a similar role.


• Good organisational, communication, and coordination skills.


• Proficient in Microsoft Office / Google Workspace.


• Service-oriented, detail-oriented, and able to multitask.


• Mandarin-speaking ability is an advantage.


• Comfortable working independently in a fast-paced and growing company .