Admin Assistant

CAE ENGINEERING PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

CAE ENGINEERING PTE LTD is seeking an Administrative Assistant to support daily office operations, ensuring documentation, communication, and coordination run smoothly. The ideal candidate should be comfortable using English and Chinese, have strong organizational skills, and manage multiple tasks in a fast-paced environment.

No prior experience is required, and training will be provided as needed. Based in Singapore, the role involves scheduling, correspondence, invoicing, and coordinating with

Qualifications

• No prior experience required.
• Fluent in English and Chinese.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.

Responsibilities

• Provide day-to-day administrative and office support.
• Manage schedules, appointments, meetings, and calendars.
• Handle emails, phone calls, correspondence, and general enquiries.
• Prepare, organize, and maintain documents, reports, and records.
• Perform data entry and maintain accurate filing systems.
• Coordinate meetings and assist with meeting arrangements.
• Prepare invoices, quotations, purchase orders, and other admin documents.
• Coordinate with customers, suppliers, and other business contacts.
• Monitor office supplies and arrange replenishment.
• Assist with general office operations and administrative tasks.
• Follow up on outstanding tasks, documents, and appointments.
• Support management and team members with administrative matters.
• Maintain confidentiality of company and customer information.

Skills

Bilingual English-Chinese

MS Office

Organizational skills

Time management

Communication skills

Tools

Microsoft Office

Job description

About the role

We are looking for a responsible, organized, and detail-oriented Administrative Assistant to support our daily office operations. You will work closely with the team to ensure administrative tasks, documentation, communication, and office coordination are handled efficiently.

The ideal candidate should be comfortable communicating in both English and Chinese, have good organizational skills, and be able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative and office support
• Manage schedules, appointments, meetings, and calendars
• Handle emails, phone calls, correspondence, and general enquiries
• Prepare, organize, and maintain documents, reports, and records
• Perform data entry and maintain accurate filing systems
• Coordinate meetings and assist with meeting arrangements
• Prepare invoices, quotations, purchase orders, and other administrative documents when required
• Coordinate with customers, suppliers, and other business contacts
• Monitor office supplies and arrange replenishment when needed
• Assist with general office operations and administrative tasks
• Follow up on outstanding tasks, documents, and appointments
• Support management and team members with administrative matters
• Maintain confidentiality of company and customer information

What We Are Looking For

• Singapore Citizen or Singapore Permanent Resident (PR) ONLY
• Able to speak and communicate well in both English and Chinese
• Good written and verbal communication skills
• Strong organizational and time-management skills
• Responsible, reliable, and willing to learn
• Good attention to detail
• Able to work independently and as part of a team
• Comfortable using Microsoft Office
• No experience is required