Admin Assistant

LOCAL WERKZ STUDIO PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

LOCAL WERKZ STUDIO PTE. LTD.

seeks an Administrative Assistant to support sales administration, invoicing, filing, document control and daily office operations across departments. The role requires basic computer skills (Word and Excel), good organizational and time-management abilities, effective communication, and a detail-oriented, proactive mindset; prior administrative experience is a plus, but training will be provided.

Qualifications

• Basic computer skills including Word and Excel.
• Strong organizational and time-management skills.
• Able to communicate effectively and work well with others.
• Responsible, willing to learn and attentive to details.
• Previous administrative experience will be an advantage, but training can be provided.

Responsibilities

• Handle administrative duties, preparing sales invoice, delivery order and purchase orders.
• Daily work including data entry, proper filling and scanning, ensure the supporting documents are complied with company policies and procedures.
• Handle incoming calls, emails and general enquiries.
• Prepare, update and maintain company documents and records.
• Maintain proper filing systems for physical and electronic documents.
• Assist with staff attendance records, leave records and other HR administrative matters, where applicable.
• Coordinate with customers, suppliers and other departments when necessary.
• Monitor office supplies and arrange replenishment when required.
• Provide administrative support to management and other departments.
• Perform other ad hoc duties as assigned by the supervisor.

Skills

Microsoft Word

Microsoft Excel

Job description

Roles & Responsibilities

Job Description & Requirements:

• Handle administrative duties, preparing sales invoice, delivery order and purchase orders.
• Daily work including data entry, proper filling and scanning, ensure the supporting documents are complied with company policies and procedures.
• Handle incoming calls, emails and general enquiries.
• Prepare, update and maintain company documents and records.
• Maintain proper filing systems for physical and electronic documents.
• Assist with staff attendance records, leave records and other HR administrative matters, where applicable.
• Coordinate with customers, suppliers and other departments when necessary.
• Monitor office supplies and arrange replenishment when required.
• Provide administrative support to management and other departments.
• Perform other ad hoc duties as assigned by the supervisor.

Requirements

• Basic computer skills, including Microsoft Word and Excel.
• Good organizational and time-management skills.
• Able to communicate effectively and work well with others.
• Responsible, willing to learn and attentive to details.
• Previous administrative experience will be an advantage, but training can be provided.