Admin Assistant / Finance Assistant

TECH HOUSE PRIVATE LIMITED; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

TECH HOUSE PRIVATE LIMITED in Singapore is seeking an Administrative Assistant/Data Entry role to support daily office operations. The ideal candidate will handle data entry, basic finance tasks, and ERP-driven document preparation, ensuring accuracy and timely processing.

You'll communicate with suppliers, prepare POs and invoices, track payments, and generate routine sales reports. Fresh graduates are welcome, and a 5-day work week is typical; strong MS Office skills are required to succeed in

Qualifications

• 1 year of data entry, admin assistant or finance assistant experience preferred.
• Fresh graduates are welcome to apply.
• Excellent knowledge of MS Office and computer skills.
• Experience with ERP systems is a plus.

Responsibilities

• Communicate with suppliers, prepare purchase orders, tax invoices and shipment documents.
• Prepare documents using the company ERP system.
• Enter data into company systems and maintain data accuracy.
• Prepare sales reports as required.
• Track incoming payments and reconcile them in the accounts receivable ledger.
• Check supporting documents for credit notes and follow up on discrepancies.
• Liaise with sales/operations and other divisions on discrepancies.
• Handle phone calls and correspondence (email, letters, packages).
• Perform other ad-hoc office duties as assigned.

Skills

Data entry

MS Office

Tools

ERP system

Job description

Job Description

• Communicate with supplier, prepare PO, Tax invoice and shipment document.


• Prepare documents using the company ERP system.


• Data entry to company system and maintain company system data information.


• Prepare sales reports based on the requirement.


• Track incoming payments, ensure they are correctly recorded, reconciled, and accounted for in the accounts receivable ledger.


• Check the supporting documents for the issuance of credit notes. Follow up with sales person for any selling discrepancies.


• Liaise with sales/operations or other business divisions on any discrepancies in sales and other supporting documents.


• Manage phone calls and correspondence (e-mail, letters, packages, etc.)


• Other office ac-hoc duties assigned by the superior.

Job Requirements

• 5 days office work week.


• With 1 Year Experience in data entry, Admin assistant or Finance Assistant is a plus.


• Fresh Graduate are welcome to apply.


• Excellent knowledge of MS Office and computer skills.