Admin Assistant

FULL HOUSE BUILDING CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

FULL HOUSE BUILDING CONSTRUCTION PTE. LTD. is seeking a detail-oriented procurement professional to manage purchase orders, verify invoice pricing, and coordinate with the Accounts Department.

The role requires handling supplier communications, inventory updates, and supporting reporting for purchasing and inventory management. You will maintain accurate records, perform ad-hoc administrative duties, and coordinate job schedules and approvals to ensure timely invoicing and project progress.

Qualifications

• Diploma or Degree in Procurement, Supply Chain, Business Administration or related field.
• Minimum 2 years of relevant procurement experience, with mandatory construction industry experience.
• Hands-on experience sourcing construction materials, industrial supplies and spare parts.
• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines

Responsibilities

• Process purchase orders and verify invoice pricing to ensure accurate payment submissions to the Accounts Department
• Communicate with suppliers via email to resolve invoice discrepancies and clarify order details
• Update inventory records and perform stock deductions in the system based on warehouse data to maintain accurate inventory levels
• Prepare reports to support purchasing and inventory management activities
• Perform ad-hoc administrative duties as assigned by supervisors to support team operations
• Manage routine administrative documentation by preparing and submit reports to customer after job complete (Complete photo / Job sheet)
• Coordinate job schedules, paperwork, and work progress updates with in charge and submit report to ensure timely completion of tasks
• Follow up those submit report to get approval from customer and prepare issue invoice

Skills

MS Office

Administrative skills

Attention to detail

Communication

Education

Diploma or Degree in Procurement, Supply Chain, Business Administration or related field

Tools

MS Office (Excel)

Job description

Key Responsible,

• Process purchase orders and verify invoice pricing to ensure accurate payment submissions to the Accounts Department


• Communicate with suppliers via email to resolve invoice discrepancies and clarify order details


• Update inventory records and perform stock deductions in the system based on warehouse data to maintain accurate inventory levels


• Prepare reports to support purchasing and inventory management activities


• Perform ad-hoc administrative duties as assigned by supervisors to support team operations


• Manage routine administrative documentation by preparing and submit reports to customer after job complete (Complete photo / Job sheet)


• Coordinate job schedules, paperwork, and work progress updates with in charge and submit report to ensure timely completion of tasks


• Follow up those submit report to get approval from customer and prepare issue invoice

Preferred competencies andqualifications

• Diploma or Degree in Procurement, Supply Chain, Business Administration or related field.


• Minimum 2 years of relevant procurement experience, with mandatory construction industry experience .


• Hands-on experience sourcing Source construction materials, industrial supplies and spare parts.


• Proficiency in MS Office to efficiently manage documentation and communication


• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks


• Meticulous attention to detail to ensure accuracy in documentation and claims processing


• Ability to work effectively in a fast-paced environment to meet operational deadlines