ADMIN ASSISTANT

ARCHILITE ENGINEERING PTE LTD; Singapore; Presencial; SGD 30.000 - 42.000; Jornada completa

Descripción de la vacante

ARCHILITE ENGINEERING PTE LTD is seeking anOffice Administrator to support general and project administration, HR tasks, purchasing and basic IT coordination. You will handle daily office duties, assist project managers with documentation, maintain project files, and coordinate staff attendance and recruitment activities.

The role requires 1–2 years of admin experience, proficiency in Word/Excel/Outlook, and strong communication and organizational skills.

Formación

• Minimum GCE O-Level, N-Level or equivalent.
• 1–2 years of administrative experience preferred.
• Proficient in Microsoft Word, Excel and Outlook.
• Good communication and organisational skills.
• Able to work independently and multitask.
• Experience in the construction industry is an advantage.

Responsabilidades

• Handle daily office administrative duties and correspondence.
• Assist project managers with documentation and coordination.
• Maintain project files, drawings, quotations and purchase orders.
• Follow up with suppliers and subcontractors on deliveries.
• Coordinate staff attendance, leave records and recruitment arrangements.
• Assist with purchasing, invoices and accounts documentation.

Conocimientos

Good communication

Organisational skills

Educación

GCE O-Level / N-Level or equivalent

Herramientas

Microsoft Word

Excel

Outlook

Descripción del empleo

Key Responsibilities

1. General Administration

• Handle daily office administrative duties.

• Manage incoming calls, emails and correspondence.

• Maintain proper filing of company documents and records.

• Monitor office supplies and arrange purchases when required.

2. Project Administration

• Assist project managers with documentation and coordination.

• Maintain project files, drawings, quotations and purchase orders.

• Follow up with suppliers and subcontractors on deliveries.

• Prepare and update project progress reports.

• Coordinate site visits and meetings.

3. HR & Staff Administration

• Monitor daily staff attendance and working hours.

• Maintain leave records and staff particulars.

• Assist with recruitment and interview arrangements.

• Maintain employee records and administrative forms.

• Coordinate workers' training and certification renewals.

4. Purchasing & Procurement Support

• Request quotations from suppliers.

• Prepare purchase orders upon management approval.

• Follow up on material orders and delivery schedules.

• Maintain purchasing records and delivery orders.

5. Accounts Support

• Organise supplier invoices, receipts and delivery orders.

• Assist in checking invoices against purchase orders.

• Submit supporting documents to the Accounts Department.

• Maintain petty cash records, if assigned.

6. Office & IT Coordination

• Coordinate office equipment maintenance.

• Liaise with IT vendors on basic computer and email issues.

• Maintain office security, access cards and equipment records.

Job Requirements

• Minimum GCE O-Level, N-Level or equivalent.

• 1–2 years of administrative experience preferred.

• Proficient in Microsoft Word, Excel and Outlook.

• Good communication and organisational skills.

• Able to work independently and multitask.

• Experience in the construction industry is an advantage.