Admin

COBB & NOSTRA EMPLOYMENT CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

COBB & NOSTRA EMPLOYMENT CONSULTANTS PTE. LTD. seeks an organized Administrative Assistant to provide essential support for daily office operations in Singapore.

You will help manage documents, communication with stakeholders, and scheduling activities to ensure smooth workflow. Responsibilities include handling calls and emails, assisting with quotations and purchase orders, and maintaining HR records and site compliance paperwork.

Qualifications

• Minimum GCE 'O' Level, Nitec, or Diploma.
• 1-2 years of administrative experience.
• Proficient in Microsoft Word, Excel, and Outlook to efficiently manage documents and communications.

Responsibilities

• Support daily office operations by performing general administrative and clerical tasks to maintain workflow efficiency
• Prepare, organise, and maintain company documents, records, and filing systems for easy retrieval and compliance
• Manage incoming calls, emails, and correspondence to facilitate timely communication with internal and external parties
• Assist in preparing quotations, purchase orders, invoices, and delivery orders to support procurement and billing processes
• Coordinate with suppliers, customers, and project teams on administrative matters to ensure smooth project execution
• Maintain accurate employee records, attendance, leave applications, and timesheets to support HR functions
• Assist with worker documentation, site access passes, and permit applications to comply with site regulations
• Arrange meetings, appointments, and operational schedules to optimise team productivity
• Monitor office supplies and coordinate purchasing requirements to prevent shortages and control costs
• Perform data entry, document scanning, and other administrative duties assigned by management to support office functions

Skills

Administrative skills

Attention to detail

Communication

Education

GCE O'Level / Nitec / Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

Provide administrative and clerical support to daily office operations, ensuring accurate document management, effective communication with stakeholders, and smooth coordination of schedules and supplies.

Responsibilities

• Support daily office operations by performing general administrative and clerical tasks to maintain workflow efficiency
• Prepare, organise, and maintain company documents, records, and filing systems for easy retrieval and compliance
• Manage incoming calls, emails, and correspondence to facilitate timely communication with internal and external parties
• Assist in preparing quotations, purchase orders, invoices, and delivery orders to support procurement and billing processes
• Coordinate with suppliers, customers, and project teams on administrative matters to ensure smooth project execution
• Maintain accurate employee records, attendance, leave applications, and timesheets to support HR functions
• Assist with worker documentation, site access passes, and permit applications to comply with site regulations
• Arrange meetings, appointments, and operational schedules to optimise team productivity
• Monitor office supplies and coordinate purchasing requirements to prevent shortages and control costs
• Perform data entry, document scanning, and other administrative duties assigned by management to support office functions

Preferred competencies and qualifications

• Minimum GCE 'O' Level, Nitec, or Diploma
• 1-2 years of administrative experience
• Proficient in Microsoft Word, Excel, and Outlook to efficiently manage documents and communications
• Experience in construction or engineering industries is an advantage