Assistant Administrative Executive

EVERALP SILK TRADING PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

EVERALP SILK TRADING PTE. LTD. is seeking an Assistant Administrative Executive to support the administrative team and ensure smooth office operations. You will manage schedules, coordinate meetings and events, and communicate with clients and stakeholders to keep workflows efficient.

The role requires strong organization, multitasking ability, and proficiency in Microsoft Office. English and Mandarin fluency is preferred, with flexible hours and independence in daily tasks.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to multitask and prioritize effectively.
• Strong attention to detail and accuracy.
• Ability to work independently.
• Singaporean or PR preferred.
• Ability to converse in English and Mandarin.

Responsibilities

• Manage and maintain an accurate calendar of appointments and deadlines.
• Respond to and direct incoming phone calls and emails.
• Prepare and distribute correspondence, reports, and other documents as needed.
• Assist in the preparation of presentations and other materials.
• Maintain accurate and organized filing systems.
• Assist with ad-hoc administrative tasks and projects as needed.
• Coordinate meetings and events and liaise with clients and stakeholders.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Multitasking

Attention to detail

Independent work

English & Mandarin

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Overview: The Assistant Administrative Executive will provide support to the administrative team and assist in the efficient running of the office. They will handle a variety of tasks, including managing schedules, coordinating meetings and events, and communicating with clients and stakeholders.

Key Responsibilities:

• Manage and maintain an accurate calendar of appointments and deadlines
• Respond to and direct incoming phone calls and emails
• Prepare and distribute correspondence, reports, and other documents as needed
• Assist in the preparation of presentations and other materials
• Maintain accurate and organized filing systems
• Assist with ad-hoc administrative tasks and projects as needed

Requirements:

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite
• Ability to multitask and prioritize effectively
• Strong attention to detail and accuracy
• Ability to work independently
• High school diploma or equivalent; further education is a plus
• Singaporean or PR preferred.
• Ability to converse in English and Mandarin

Note: The above job description and requirements are a general outline and may be modified based on the specific needs of the organization.

Working hours is flexible and open for discussion.