Admin Assistant

UIE Industrial Equipment Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

UIE Industrial Equipment Pte Ltd in Singapore seeks an administrative/finance assistant to support daily department routines. The role involves data entry, handling invoices, and coordinating with internal teams on billing to ensure timely invoicing.

Strong customer service and organized office maintenance are essential. The candidate should have 1–2 years of experience, basic accounting qualifications, and be bilingual in English and Chinese to assist Chinese-speaking clients.

Qualifications

• Proficiency in data entry and clerical duties.
• Ability to handle invoices and accounting documents.
• Communicate with clients and internal teams.
• Willingness to learn and adapt with good attitude.

Responsibilities

• Assist in department daily routine.
• Handle data entry and clerical duties.
• Verify invoices and other accounting documents.
• Work with internal departments on billing and invoicing.
• Provide good customer service.
• Stock control and office maintenance follow-up.
• Answer calls professionally.
• Undertake ad hoc duties as assigned.

Skills

Data entry

Customer service

Communication

Team player

Education

Accounting-related certificate

GCE O Levels / ITE / Diploma

Tools

Accounting software

MS Office

Job description

Roles & Responsibilities

• Assists in department daily routine.




• Handle data entry and clerical duties.




• Verify invoices and other accounting documents or records to ensure all are accurately posted into the accounting system.




• Work closely with internal departments on billing processes and ensure prompt follow-up on all invoicing matters.




• Perform good customer service.




• Perform stock control and follow up on office maintenance.




• Answer telephone calls in a professional and courteous manner




• Ad hoc duties that are assigned from time to time.

Job Requirements:

• Candidates with at least 1 to 2 years experience have an added advantage.

• Minimum GCE 'O' Levels or ITE / Diploma / Professional Certification in Accounting.




• Willing to learn with good attitude.




• Computer literate.




• Organized and responsible.




• Able to speak English and/or Chinese in order to assist and communicate with Chinese speaking clients.




• Strong sales and admin track record will be advantage.




• Team player who is able to manage task independently with minimum supervision.




• Possess good inter-personal and marketing skills.




• Singaporeans and Permanent residents only.




• Salary will be commensurate based on experience and qualifications.