Admin Assistant

Oregano Trading Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Oregano Trading Pte Ltd is seeking a general administrative and clerical assistant to support the office team. This role focuses on processing orders, managing documents, and handling routine enquiries to keep operations running smoothly.

You will perform data entry, filing, invoicing, liaising with suppliers and customers, and coordinate with other departments to ensure timely deliveries. This position offers a hands-on, diverse administrative experience in a small office.

Responsibilities

• Issue Delivery Orders, Invoices, Quotations, and other paperwork
• Basic office tasks such as filing, data entry, answering phone calls
• Organise, sort and maintain physical and electronic documents
• File and retrieve documents accurately and efficiently
• Maintain accurate filing records and databases
• Handle phone and email enquiries and orders from customers
• Placing orders and suppliers
• Liase with other department regarding orders and deliveries and related queries
• Ad hoc duties as assigned

Job description

About the role

General administrative and clerical role providing support to the office team.

Roles & Responsibilities

• Issue Delivery Orders, Invoices, Quotations, and other paperwork

• Basic office tasks such as filing, data entry, answering phone calls

• Organise, sort and maintain physical and electronic documents.

• File and retrieve documents accurately and efficiently.

• Ensure documents are properly labelled and stored.

• Assist with scanning, photocopying and data entry when required.

• Maintain accurate filing records and databases.

• Issue SO, PO and generate invoices

• Handle phone and email enquiries and orders from customers

• Placing orders and suppliers

• Answering phone calls and calling customers to place orders

• Organizing orders

• Liase with other department regarding orders and deliveries and related queries

• Ad hoc duties as assigned