Admin Assistant

YINFENG GLOBAL TRADING PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Yinfeng Global Trading Pte. Ltd. in Singapore is seeking a detail-oriented Administrative Assistant to support daily office tasks and customer service. The role includes filing, data entry, invoicing, delivery orders and coordinating deliveries with warehouse staff and drivers.

You will handle inquiries, prepare sales documents, and assist the sales team with ad hoc duties in a fast-paced environment.

Qualifications

• Strong communication and customer service skills.
• Organised and able to manage multiple tasks with attention to detail.
• Proficient in MS Word and basic Excel functions.
• Experience in administration or sales support is a plus.

Responsibilities

• Handle daily administrative duties, filing, data entry and document management.
• Welcome and attend to walk-in customers and handle general customer enquiries.
• Prepare invoices, quotations, delivery orders and other sales documents.
• Coordinate with warehouse staff, drivers and customers to arrange deliveries.
• Follow up on customer orders and ensure timely delivery of goods.
• Answer phone calls, reply to emails and assist with general office enquiries.
• Provide administrative support to the sales team and perform other duties as assigned.

Skills

Communication

Customer service

Organization

Independent work

Education

GCE O Level

Tools

Microsoft Word

Excel

Job description

Job Responsibilities

• Handle daily administrative duties, filing, data entry and document management.
• Welcome and attend to walk-in customers and handle general customer enquiries.
• Prepare invoices, quotations, delivery orders and other sales-related documents.
• Coordinate with warehouse staff, drivers and customers to arrange deliveries.
• Follow up on customer orders and ensure timely delivery of goods.
• Answer phone calls, reply to emails and assist with general office enquiries.
• Provide administrative support to the sales team and perform other ad hoc duties as assigned.

Job Requirements

• Minimum GCE ‘O’ Level or equivalent.
• Basic computer skills, including Microsoft Word and Excel.
• Good communication and customer service skills.
• Organised, responsible and able to work independently.
• Able to handle administrative tasks and coordinate multiple orders efficiently.
• Prior experience in administration, invoicing or the hardware trading industry will be an advantage.