Admin Assistant

KONGSBERG TECHNOLOGY (S) PTE LTD; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

KONGSBERG TECHNOLOGY (S) PTE LTD is seeking an Administrative Assistant to support daily office operations in Singapore. You will handle communications, process payments, and assist with HR tasks such as work pass applications and renewals, ensuring smooth business functions.

The role requires English and Mandarin communication, MS Office proficiency, and construction industry experience. A minimum O Level qualification is expected. This is a full-time position with a standard 5-day workweek.

Qualifications

• Fluent in English and Mandarin for clear interactions.
• Proficient with MS Office applications.
• Experience in the construction industry to understand sector requirements.
• Minimum O Level qualification.

Responsibilities

• Answer phone calls promptly and professionally to support communication flow.
• Process simple payments and prepare accurate invoices for records.
• Assist HR tasks including work pass applications and renewals.
• Provide general administrative support to improve office operations and efficiency.
• Complete ad-hoc tasks as assigned by supervisors.
• Work a standard 5-day workweek.

Skills

English

Mandarin

Construction industry experience

Education

O Level

Tools

MS Office

Job description

Job Summary

Support daily office operations by managing communications, processing payments and invoicing, assisting with HR tasks such as work pass applications and renewals, and providing administrative support to ensure smooth business functions.

Responsibilities

• Respond promptly and professionally to incoming phone calls to support communication flow
• Process simple payments and prepare accurate invoices to maintain financial records
• Assist in HR activities by preparing and submitting work pass applications and managing renewal processes
• Provide administrative support by organizing documents and performing office duties to enhance operational efficiency
• Complete ad-hoc tasks assigned by supervisors to support team needs
• Work a standard 5-day workweek

Preferred competencies and qualifications

• Communicate effectively in English and Mandarin to facilitate clear interactions
• Use MS Office applications proficiently to complete daily computer-based tasks
• Possess prior experience in the construction industry to better understand sector-specific requirements
• Hold a minimum O Level qualification