HR / Admin Assistant

YY SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

YY SOLUTIONS PTE. LTD. is seeking a proactive Project Administrator to support the Human Resource department and coordinate site operations in Singapore. You will handle workers administration, ERP data management, and liaise with subcontractors to ensure smooth project delivery.

The ideal candidate has at least 2 years in project administration within construction or facilities, is fluent in Mandarin, and demonstrates strong analytical and interpersonal skills in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
• Fluent in Mandarin speaking to liaise with Mandarin speaking associates.
• Strong analytical, communication and interpersonal skills; highly driven and independent.

Responsibilities

• Provide support to the Human Resource department in day-to-day operations to align with company business goals and objectives
• Work with site coordinators to manage the general workers administration that will include work permits applications, renewals and cancellations as well as workers training, certifications, security bonds, etc
• Liaise with 3rd party sub-contractors in worker supply arrangement including receiving price quotation and coordinate between project teams and the manpower suppliers.
• Actively involved in the new ERP system
• Support in data entry for certain group level in new ERP system and maintain and update records from the database
• Ensure up to date manpower headcounts and organization charts
• Coordinate on IT related equipment pertaining to laptop allocation and inventory management
• Any other office administrative matters

Skills

Mandarin

Project Management

Data entry

Communication

Tools

ERP system

Job description

• Provide support to the Human Resource department in day-to-day operations to align with company business goals and objectives
• Work with site coordinators to manage the general workers administration that will include work permits applications, renewals and cancellations as well as workers training, certifications, security bonds, etc
• Liaise with 3rd party sub-contractors in worker supply arrangement including receiving price quotation and coordinate between project teams and the manpower suppliers.
• Actively involved in the new ERP system
• Support in data entry for certain group level in new ERP system and maintain and update records from the database
• Ensure up to date manpower headcounts and organization charts
• Coordinate on IT related equipment pertaining to laptop allocation and inventory management
• Any other office administrative matters
• Fluent in Mandarin speaking (to liaise with Mandarin speaking associates)
• Good knowledge and skill in Project Management.
• Minimum 2 years of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
• Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
• 5.5 days' work
• Able to work in a fast-paced environment