Office Administrator

Hong Po Engineering Pte Ltd; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Hong Po Engineering Pte Ltd in Singapore is seeking an administrative professional to support daily office operations, coordinate communications with clients and colleagues, and maintain orderly records and documents.

You will handle incoming calls, prepare emails and spreadsheets, manage files, and assist with general office tasks. Fluency in English and Chinese is required, with good attention to detail and the ability to multitask in a fast-paced environment.

Qualifications

• Proficiency in administrative tasks such as organisation and record-keeping.
• Strong communication and interpersonal skills.
• Ability to communicate effectively in English and Chinese.
• Proficiency with office software including word processing, spreadsheets and email.
• Attention to detail and ability to multitask.
• Fast learner with ability to work independently.
• Previous experience in administration is an advantage.
• Familiarity with the construction industry or air conditioning is a plus.

Responsibilities

• Provide day-to-day administrative support, including organisation, record-keeping and document management
• Handle incoming calls and communicate professionally with clients and other stakeholders
• Prepare, update and maintain documents, spreadsheets, emails and office records
• Coordinate multiple administrative tasks efficiently while maintaining a high level of accuracy
• Support general office operations and assist with other administrative duties as required

Skills

Organisation

Communication

Interpersonal skills

English/Chinese bilingual

Office software

Document management

Tools

Microsoft Office

Job description

About the role

Join our team in an administrative role supporting daily office operations and ensuring smooth communication with clients, colleagues and business partners. You will contribute to an organised, efficient and professional workplace while managing a variety of administrative tasks.

Key responsibilities

• Provide day-to-day administrative support, including organisation, record-keeping and document management
• Handle incoming calls and communicate professionally with clients and other stakeholders
• Prepare, update and maintain documents, spreadsheets, emails and office records
• Coordinate multiple administrative tasks efficiently while maintaining a high level of accuracy
• Support general office operations and assist with other administrative duties as required

What we're looking for

• Proficiency in administrative tasks such as organisation and record-keeping
• Strong communication and interpersonal skills for interacting with clients and answering calls
• Ability to communicate effectively in English and Chinese
• Proficiency in office software and tools, including word processing, spreadsheets and email platforms
• Strong attention to detail and the ability to manage multiple tasks efficiently
• Fast learner with the ability to work independently
• Previous experience in administration is an advantage
• Familiarity with the construction industry or air conditioning is a plus