Admin Assistant

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

ES RECRUITMENT PTE. LTD. is seeking an entry-level administrative assistant to provide day-to-day office support in Singapore. You will handle calls, emails, filing, and document preparation while assisting meetings and events.

The role emphasizes organization, time-management, and strong communication. Training will be provided, and you will work with a proactive team to keep operations smooth.

Qualifications

• Minimum local Diploma or equivalent.
• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.

Responsibilities

• Provide day-to-day administrative and clerical support.
• Answer phone calls, respond to emails, and manage correspondence.
• Schedule meetings, travel arrangements, and calendar coordination.
• Prepare agendas, take minutes, and distribute follow-ups.
• Assist with organizing events, conferences, and trainings.
• Maintain filing systems, electronic and physical records.
• Prepare, format, and organize documents and reports.
• Support senior management with calendar and task follow-ups.
• Assist in preparing reports and presentations for meetings.
• Conduct basic research and data gathering for projects.
• Coordinate with internal departments and external vendors.
• Perform other administrative duties and ad-hoc tasks.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Teamwork

Education

Diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Description

Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations.

Handle general office duties, including answering phone calls, responding to emails, and managing incoming and outgoing correspondence.

Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.

Prepare meeting agendas, take accurate meeting minutes, and distribute relevant documents and follow-up actions to the appropriate parties.

Assist in organizing company events, conferences, meetings, and training sessions.

Maintain accurate, organized, and up-to-date filing systems, including both electronic and physical records.

Prepare, edit, format, and organize documents, reports, presentations, and other business materials as required.

Provide administrative support to senior management, including calendar management, meeting coordination, and follow-up on assigned tasks.

Assist with preparing reports, spreadsheets, presentations, and other materials for meetings and business activities.

Conduct basic research, gather information, and compile data to support various projects and reports.

Coordinate administrative matters with internal departments, external vendors, and other stakeholders when required.

Perform other administrative duties and ad-hoc tasks as assigned.

Job Requirements

Minimum local Diploma or equivalent.

Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.

Strong attention to detail and accuracy when handling documents, records, and administrative tasks.

Good written and verbal communication skills.

Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

Ability to work independently with minimal supervision and contribute effectively as part of a team.

Responsible, proactive, well-organized, and willing to learn.

Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.