Administrative Assistant

WONG AUTOMATION PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

WONG AUTOMATION PTE. LTD. in Singapore is seeking a capable Administrative Assistant to support daily office operations, document handling and data entry.

You will work closely with staff, customers and suppliers to ensure smooth administration. The role requires a minimum of GCE O'Level or Diploma, 1 year of clerical experience, proficiency in Word/Excel, and bilingual English/Mandarin. You should be well-organised, independent and able to communicate professionally.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent.
• At least 1 year of administrative or clerical experience.
• Proficient in Microsoft Word and Excel.
• Good communication and interpersonal skills.
• Able to communicate effectively in English and Mandarin, written and spoken.
• Organised, responsible, and able to work independently.

Responsibilities

• Provide general administrative and clerical support to the office.
• Handle daily filing, documentation, data entry and record maintenance.
• Prepare quotations, invoices, delivery orders and other admin documents.
• Assist with preparation and submission of project-related documents.
• Coordinate with customers, suppliers and internal staff on administrative matters.
• Answer phone calls, respond to emails and handle general enquiries.
• Maintain proper filing systems for physical and electronic documents.
• Assist in scheduling meetings and other administrative arrangements.
• Perform other ad-hoc duties assigned by the management.

Skills

Communication skills

Organisational skills

Independent worker

Bilingual English/Mandarin

Education

GCE O Level / Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Responsibilities

• Provide general administrative and clerical support to the office.
• Handle daily filing, documentation, data entry and record maintenance.
• Prepare quotations, invoices, delivery orders and other administrative documents when required.
• Assist with the preparation and submission of project-related documents.
• Coordinate with customers, suppliers and internal staff on administrative matters.
• Answer phone calls, respond to emails and handle general enquiries.
• Maintain proper filing systems for both physical and electronic documents.
• Assist in scheduling meetings and other administrative arrangements.
• Perform other ad-hoc duties assigned by the management.

Job Requirements

• Minimum GCE "O" Level, Diploma or equivalent qualification.
• Preferably with at least 1 year of administrative or clerical working experience.
• Proficient in Microsoft Office, especially Word and Excel.
• Good communication and interpersonal skills.
• Able to communicate effectively in English&Mandarin, both written and spoken.
• Responsible, well-organised and able to work independently.