Administrative Assistant

JESS WORLD CORPORATION PTE. LTD.; Singapore; On-site; SGD 26,000 - 38,000; Full time

Job summary

JESS WORLD CORPORATION PTE. LTD. in Singapore is seeking an administrative support professional to handle data entry, filing, and communications to keep daily operations smooth.

You will manage scheduling, update databases, prepare invoices, and coordinate couriers while maintaining confidentiality and high accuracy. A bilingual English/Mandarin capability is preferred, and prior admin experience is advantageous but not required.

Qualifications

• Proficient in data entry and document preparation.
• Organized filing and record maintenance.
• Strong communication and interpersonal skills.
• Willingness to learn and maintain confidentiality.

Responsibilities

• Enter data accurately and prepare documents to support office functions.
• File and scan documents to maintain organized records.
• Respond promptly to phone calls, emails and enquiries.
• Update and maintain company databases with accurate information.
• Coordinate appointments, meetings and courier services.
• Monitor office supplies and arrange timely purchases.
• Assist in preparing invoices and tracking payments.
• Perform additional administrative tasks as assigned.

Skills

Data entry

Filing

Microsoft Word

Microsoft Excel

Communication

Multitasking

Confidentiality

Bilingual English/Mandarin

Education

GCE 'N'/'O' Level, NITEC or equivalent

Tools

MS Office

Job description

Job Summary

Provide essential administrative and office support by managing data entry, filing, communications, scheduling, and record maintenance to ensure smooth daily operations.

Responsibilities

• Enter data accurately and prepare documents to support office functions
• File and scan documents to maintain organized records
• Respond promptly to phone calls, emails, and general enquiries to support internal and external communication
• Update and maintain company databases with accurate information
• Coordinate appointments, meetings, and courier services efficiently
• Monitor office supplies and arrange timely purchases to avoid shortages
• Assist in preparing invoices and tracking payments to support financial processes
• Perform additional administrative tasks as assigned to support team needs

Preferred competencies and qualifications

• Minimum GCE 'N'/'O' Level, NITEC or equivalent qualification
• Proficient use of Microsoft Office applications, especially Word and Excel
• Strong communication and interpersonal skills to interact effectively with colleagues and clients
• Well-organized, responsible, and detail-oriented to manage tasks accurately
• Ability to manage multiple tasks and meet deadlines consistently
• Capability to work independently and collaboratively within a team
• Previous administrative experience is advantageous but not required
• Willingness to learn and maintain confidentiality when handling company and client information
• Preference for candidates proficient in both English and Mandarin speaking and writing