Admin Assistant

Truwater Singapore Pte Ltd; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Truwater Singapore Pte Ltd in Singapore is seeking an organised Administrative Assistant to support day-to-day operations in our Singapore office. You will handle filing, data entry and correspondence while coordinating schedules and meetings.

Proficiency in MS Office is required. The role involves coordinating with HR and Finance, maintaining records, and providing cross-department support. This position offers an on-site working arrangement in Singapore.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management and ability to multi-task.
• Strong organizational and planning skills.
• Attention to detail and problem-solving abilities.
• Good written and verbal communication skills.

Responsibilities

• Handle day-to-day administrative duties including filing, data entry, and document preparation
• Manage office supplies and inventory, ensuring timely replenishment
• Answer and direct phone calls, take messages, and handle correspondence
• Organize and schedule appointments and meetings
• Maintain contact lists and internal records
• Assist in the preparation of reports, memos, and presentations
• Support HR and Finance departments in record keeping and coordination
• Coordinate with vendors, couriers, and service providers
• Provide administrative support to various departments as needed

Skills

Time management

Multi-tasking

Organization

Communication

Tools

MS Office

Job description

Key Responsibilities:

• Handle day-to-day administrative duties including filing, data entry, and document preparation




• Manage office supplies and inventory, ensuring timely replenishment




• Answer and direct phone calls, take messages, and handle correspondence




• Organize and schedule appointments and meetings




• Maintain contact lists and internal records




• Assist in the preparation of reports, memos, and presentations




• Support HR and Finance departments in record keeping and coordination




• Coordinate with vendors, couriers, and service providers




• Provide administrative support to various departments as needed

Requirements:

• Proven experience as an administrative assistant or office admin assistant




• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)




• Excellent time management skills and ability to multi-task and prioritize work




• Strong organizational and planning skills




• Attention to detail and problem-solving skills




• Good written and verbal communication skills