Admin Assistant

KUANG-YI INTERNATIONAL ENGINEERING PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

KUANG-YI INTERNATIONAL ENGINEERING PTE LTD in Singapore is seeking an Administrative Assistant to support office operations. You will handle data entry, document preparation, and coordination with customers and suppliers to keep workflows accurate and records complete.

The role includes data entry into systems, preparing quotations and purchase orders, filing and maintaining records, and ensuring timely communication across teams.

Qualifications

• Experience in data entry and clerical tasks.
• Ability to prepare administrative documents (invoices, POs, quotations).
• Strong filing, scanning and record-keeping skills.
• Excellent communication for calls, emails and enquiries.
• Coordinate with customers, suppliers and internal teams.

Responsibilities

• Enter data accurately into systems to maintain up-to-date records and databases
• Prepare quotations, invoices, purchase orders, and other administrative documents to support business transactions
• Handle filing, scanning, and documentation to organize and preserve office records
• Respond promptly to incoming calls, emails, and general enquiries to provide effective communication
• Coordinate and follow up with customers, suppliers, and internal departments to ensure timely order processing and issue resolution
• Assist with scheduling meetings and office coordination to support team activities
• Prepare reports and update administrative records to provide accurate information for management
• Provide reception and general office support to maintain a welcoming and efficient workplace
• Support the team with ad-hoc administrative tasks and duties assigned by supervisors or management to meet operational needs

Job description

Job Summary

Perform a range of administrative and clerical tasks to support office operations, including data entry, document preparation, customer and supplier coordination, and general office support to ensure smooth workflow and accurate record-keeping.

Responsibilities

• Enter data accurately into systems to maintain up-to-date records and databases
• Prepare quotations, invoices, purchase orders, and other administrative documents to support business transactions
• Handle filing, scanning, and documentation to organize and preserve office records
• Respond promptly to incoming calls, emails, and general enquiries to provide effective communication
• Coordinate and follow up with customers, suppliers, and internal departments to ensure timely order processing and issue resolution
• Assist with scheduling meetings and office coordination to support team activities
• Prepare reports and update administrative records to provide accurate information for management
• Provide reception and general office support to maintain a welcoming and efficient workplace
• Support the team with ad-hoc administrative tasks and duties assigned by supervisors or management to meet operational needs