Administrative Assistant

DIVINE SPACE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

DIVINE SPACE (SINGAPORE) PTE. LTD. is seeking an Administrative Assistant to coordinate daily office activities, support budgeting and bookkeeping, manage records, and assist the Quantity Surveyor team in a dynamic environment.

The role requires excellent communication, strong organizational skills, and proficiency in MS Office and ERP systems. You will oversee administrative staff, handle inquiries, and ensure compliance with company policies.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Excellent communication and interpersonal abilities.
• Familiar with office management procedures and basic accounting.
• MS Office and ERP software experience.

Responsibilities

• Coordinate office activities and operations for efficiency and policy compliance.
• Supervise administrative staff and divide responsibilities.
• Manage phone calls.
• Distribute information within the organization.
• Access Government Portals.
• Assist Quantity Surveyor team.
• Support budgeting and bookkeeping procedures.
• Maintain accurate records of transactions and activities.
• Reconcile invoices and receipts.
• Track office supplies stocks and place orders.
• Submit timely reports and prepare presentations/proposals.
• Assist colleagues when necessary.

Skills

Communication skills

Organizational skills

Leadership

MS Office

ERP software

Secretarial studies

Education

High school diploma

BSc/BA in office administration

Tools

ERP software

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.


• Supervise administrative staff and divide responsibilities to ensure performance.


• Manage phone calls.


• Distributing information to relevant parties within the organization.


• Accessing Government Portals.


• Assisting Quantity Surveyor team


• Support budgeting and bookkeeping procedures.


• Maintaining accurate records of various transactions and activities.


• Reconciling invoices and receipts.


• Track stocks of office supplies and place orders when necessary


• Submit timely reports and prepare presentations/proposals as assigned.


• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant or relevant role


• Outstanding communication and interpersonal abilities


• Excellent organizational and leadership skills


• Familiarity with office management procedures and basic accounting principles


• Excellent knowledge of MS Office and office management software (ERP etc.)


• Qualifications in secretarial studies will be an advantage.


• High school diploma: BSc/BA in office administration or relevant field is preferred.