Project Administrative & Procurement Assistant

BUSWAYS PTE. LTD.; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

BUSWAYS PTE. LTD. is seeking an admin support professional to assist the project team and site operations in Singapore. You will handle documentation, organize files, coordinate meetings and minutes, and assist procurement and delivery coordination for materials.

The role also covers timesheet collection, expense tracking, and liaising with Mandarin-speaking vendors. Fresh graduates welcome; strong organizational and communication skills required.

Qualifications

• GCE 'O' / 'A' Level / Nitec / Higher Nitec / Diploma in Business Administration or related fields.
• At least 1 year of relevant working experience in project admin support (preferably in construction or engineering).
• Proficient in MS Office (Word, Excel, Outlook).
• Able to communicate effectively in English and Mandarin to liaise with Chinese-speaking workers and vendors.
• Highly organized, detail-oriented, and able to manage multiple tasks independently.
• Fresh graduates with internship experience are welcome to apply.

Responsibilities

• Provide administrative support to project team and site operations.
• Assist in the preparation of project documentation such as submission forms, method statements, safety documents, etc.
• Organise and maintain project files (both physical and digital) in an orderly and systematic manner.
• Support in document submission and tracking to consultants and clients.
• Schedule and arrange internal/external meetings and take minutes for follow-up actions.
• Prepare purchase requests and coordinate with suppliers on material delivery; assist in vendor evaluation and selection.
• Assist in collecting and consolidating site workers' attendance and timesheets; track petty cash and project-related expenses.

Skills

Organizational skills

Attention to detail

Multitasking

Effective communication

Team player

Bilingual English/Mandarin

Education

Diploma in Business Administration or related fields

GCE O/A Level / Nitec / Higher Nitec

Tools

MS Office

Job description

JOB DESCRIPTION

Provide administrative support to project team and site operations.

Administrative & Documentation Support

• Assist in the preparation of project documentation such as submission forms, method statements, safety documents, etc.
• Organise and maintain project files (both physical and digital) in an orderly and systematic manner
• Support in document submission and tracking to consultants and clients

Meeting Coordination & Minute Taking

• Schedule and arrange internal/external meetings
• Attend meetings and take clear and concise minutes for follow-up actions

Procurement & Delivery Coordination

• Prepare purchase requests and coordinate with suppliers on material delivery
• Assist in tracking delivery schedules and updating records accordingly
• Support project procurement activities, including sourcing of materials, obtaining quotations, and assisting in vendor evaluation and selection

Timesheet & Expense Tracking

• Assist in collecting and consolidating site workers' attendance and timesheets
• Support in tracking petty cash and project-related expenses

COMPETENCIES

• GCE 'O' / 'A' Level / Nitec / Higher Nitec / Diploma in Business Administration or related fields
• At least 1 year of relevant working experience in project admin support (preferably in construction or engineering industry)
• Proficient in MS Office (Word, Excel, Outlook)
• Able to communicate effectively in English and Mandarin (to liaise with Chinese-speaking workers and vendors)
• Highly organized, detail-oriented, and able to manage multiple tasks independently
• Responsible, proactive, and a good team player
• Fresh graduates with internship experience are welcome to apply

COMPENSATION

• Competitive salary and benefits package
• Opportunities for learning and development
• Supportive and team-oriented work environment