Admin Executive (Sales Support/ Office Admin/ Mon - Sat, 9am - 5pm)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking an organized Admin/ Sales Coordinator to handle inquiries, process orders, and prepare invoices. You will liaise with Sales, Warehouse, Logistics and Accounts to ensure timely deliveries and accurate records.

The role requires a Diploma or Bachelor's in business-related fields, strong MS Office skills, and the ability to work in a fast-paced environment at our Tuas location.

Qualifications

• Diploma or Bachelor’s in business administration or related field.
• Experience in administration, customer service, or order processing is a plus.
• Basic MS Office skills (Excel, Word, Outlook).
• Able to thrive in a fast-paced environment.

Responsibilities

• Handle incoming calls and customer enquiries professionally.
• Process customer orders and prepare invoices accurately and promptly.
• Respond to customers via phone, WhatsApp and email.
• Provide information on product pricing, availability, stock and delivery schedules.
• Coordinate and follow up on orders to ensure timely delivery.
• Prepare sales documents, forms and other administrative paperwork.
• Keep customer and sales records updated and accurate.
• Work closely with Sales, Warehouse, Logistics and Accounts teams to coordinate orders and deliveries.
• Perform data entry, filing and general administrative duties.
• Assist with other ad-hoc administrative and coordination tasks when required.

Skills

Administration

Customer service

Sales coordination

Order processing

Education

Diploma or Bachelor’s Degree in Business Administration, Business Management or a related field

Tools

Microsoft Office

Job description

Working hrs: Mon - Sat, 9am - 5pm

Location: Tuas (2 mins from Tuas Link MRT)

Key Responsibilities

• Handle incoming calls and general customer enquiries professionally.


• Process customer orders and prepare invoices accurately and promptly.


• Respond to customers via phone, WhatsApp and email.


• Provide information on product pricing, availability, stock and delivery schedules.


• Coordinate and follow up on orders to ensure timely delivery.


• Prepare sales documents, forms and other administrative paperwork.


• Keep customer and sales records updated and accurate.


• Work closely with the Sales, Warehouse, Logistics and Accounts teams to coordinate orders and deliveries.


• Perform data entry, filing and general administrative duties.


• Assist with other ad-hoc administrative and coordination tasks when required.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Business Management or a related field.


• Experience in administration, customer service, sales coordination or order processing is an advantage.


• Basic knowledge of Microsoft Office, including Excel, Word and Outlook.


• Able to work well in a fast-paced environment.