ADMIN

57 EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

57 EMPLOYMENT AGENCY PTE. LTD. is seeking an Office Administrator in Singapore. Responsibilities include coordinating office activities, supervising staff, and managing schedules for upper management.

Applicants should have proven experience in similar roles, strong communication skills, and a good knowledge of office management procedures. Qualifications in secretarial studies are advantageous, along with the ability to work night shifts and weekends.

Qualifications

• Proven experience as an office administrator or office assistant.
• Familiarity with office management procedures and accounting principles.
• Willingness to work on night shifts, weekends, and public holidays.

Responsibilities

• Coordinate office activities and operations for efficiency.
• Supervise administrative staff and manage responsibilities.
• Manage travel arrangements and appointments for management.

Skills

Communication skills

Leadership skills

Organizational skills

Interpersonal abilities

Education

Qualifications in secretarial studies

Tools

MS Office

Office management software

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas / travel arrangements / appointments etc. for the upper management
• Manage phone calls and correspondence (e‑mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations / proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial studies will be an advantage
• Able to work on night shift, weekend and public holiday