Administrative Assistant

DIVINE SPACE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

DIVINE SPACE (SINGAPORE) PTE. LTD. is seeking an Administrative Assistant to streamline office operations, coordinate activities, manage communications, and support the Quantity Surveyor team.

You will maintain records, assist budgeting, prepare reports, handle invoices, and ensure compliance with company policies; strong MS Office and ERP skills are essential.

Qualifications

• Experience as Administrative Assistant or similar role
• Strong communication and interpersonal skills
• Excellent organizational and leadership abilities
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage phone calls.
• Distributing information to relevant parties within the organization.
• Accessing Government Portals.
• Assisting Quantity Surveyor team
• Support budgeting and bookkeeping procedures.
• Maintaining accurate records of various transactions and activities.
• Reconciling invoices and receipts.
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Skills

Communication skills

Organizational skills

Leadership

MS Office / ERP

Office management

Education

High school diploma

BSc/BA in office administration

Tools

ERP software

Job description

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.


• Supervise administrative staff and divide responsibilities to ensure performance.


• Manage phone calls.


• Distributing information to relevant parties within the organization.


• Accessing Government Portals.


• Assisting Quantity Surveyor team


• Support budgeting and bookkeeping procedures.


• Maintaining accurate records of various transactions and activities.


• Reconciling invoices and receipts.


• Track stocks of office supplies and place orders when necessary


• Submit timely reports and prepare presentations/proposals as assigned.


• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant or relevant role


• Outstanding communication and interpersonal abilities


• Excellent organizational and leadership skills


• Familiarity with office management procedures and basic accounting principles


• Excellent knowledge of MS Office and office management software (ERP etc.)


• Qualifications in secretarial studies will be an advantage.


• High school diploma: BSc/BA in office administration or relevant field is preferred.