Accounts & Admin Executive

QUETTAFLOW TECHNOLOGIES PTE. LTD.; Singapore; In loco; SGD 33.000 - 47.000; Tempo pieno

Descrizione del lavoro

QUETTAFLOW TECHNOLOGIES PTE. LTD. seeks an organized accounts and admin professional to handle daily transactions, AP/AR, invoicing, and filing in a fast-paced manufacturing environment.

You will also support purchasing, logistics and office duties, coordinate with suppliers and customers including those in China, and assist with month-end closing and reporting.

Diploma in a relevant field, 2–3 years of experience, proficiency in Excel, and strong coordination skills are required.

Competenze

• Diploma or equivalent qualification in Accounting, Finance, Business Administration or a related field.
• 2–3 years of relevant working experience in accounts and administrative support.
• Familiar with accounting software and Microsoft Office applications, especially Excel.
• Basic knowledge of accounting principles, AP, AR and financial documentation.
• Good organisational, administrative and documentation skills.
• Able to communicate effectively with suppliers and customers in China for work-related matters.
• Good coordination and follow-up skills, with the ability to manage multiple tasks.
• Meticulous, responsible, independent and willing to learn.
• Able to work in a fast-paced manufacturing environment.
• Experience in purchasing, logistics or shipment coordination will be an advantage.

Mansioni

• Handle daily accounting transactions, including accounts payable (AP) and accounts receivable (AR).
• Prepare sales invoices, purchase invoices, payment vouchers, receipts and other accounting documents.
• Process supplier invoices, payment requests and staff claims.
• Monitor customer outstanding balances and follow up on overdue payments.
• Assist with bank reconciliation and verification of payment transactions.
• Maintain accurate accounting records and ensure proper filing of financial documents.
• Assist with monthly closing and preparation of accounting reports.
• Liaise with suppliers and customers on invoice, payment and account-related matters.
• Handle daily administrative and general office duties.
• Prepare, update and maintain proper records, documents and filing systems.
• Perform data entry and ensure information is accurately recorded.
• Assist in preparing quotations, purchase orders and other administrative documents.
• Coordinate office supplies, equipment maintenance and service arrangements.
• Provide administrative support to management and other departments.
• Assist with company documentation and other administrative matters when required.
• Assist with purchasing activities, including requesting quotations and following up on purchase orders.
• Liaise with suppliers to arrange delivery and collection of materials, equipment and documents.
• Coordinate with courier and logistics providers on local and overseas shipments.
• Follow up on delivery schedules, shipment status and outstanding deliveries.
• Monitor incoming and outgoing goods and maintain proper delivery records.
• Assist with checking delivery orders, invoices and supporting documents.
• Coordinate with internal departments to ensure timely delivery and collection arrangements.
• Communicate with suppliers and customers in China on purchasing, delivery and logistics matters.
• Support daily operations and coordinate with different departments to ensure smooth workflow.
• Perform other ad-hoc duties and assignments as required by management.

Conoscenze

Coordination

Follow-up skills

Multitasking

Communication with suppliers (China)

Excel proficiency

Formazione

Diploma or equivalent in Accounting/Finance/Business Administration

Strumenti

Accounting software

Microsoft Excel

Descrizione del lavoro

Job Responsibilities

Accounts & Finance

• Handle daily accounting transactions, including accounts payable (AP) and accounts receivable (AR).

• Prepare sales invoices, purchase invoices, payment vouchers, receipts and other accounting documents.

• Process supplier invoices, payment requests and staff claims.

• Monitor customer outstanding balances and follow up on overdue payments.

• Assist with bank reconciliation and verification of payment transactions.

• Maintain accurate accounting records and ensure proper filing of financial documents.

• Assist with monthly closing and preparation of accounting reports.

• Liaise with suppliers and customers on invoice, payment and account-related matters.

Administration & Office Support

• Handle daily administrative and general office duties.

• Prepare, update and maintain proper records, documents and filing systems.

• Perform data entry and ensure information is accurately recorded.

• Assist in preparing quotations, purchase orders and other administrative documents.

• Coordinate office supplies, equipment maintenance and service arrangements.

• Provide administrative support to management and other departments.

• Assist with company documentation and other administrative matters when required.

Purchasing & Logistics Coordination

• Assist with purchasing activities, including requesting quotations and following up on purchase orders.

• Liaise with suppliers to arrange delivery and collection of materials, equipment and documents.

• Coordinate with courier and logistics providers on local and overseas shipments.

• Follow up on delivery schedules, shipment status and outstanding deliveries.

• Monitor incoming and outgoing goods and maintain proper delivery records.

• Assist with checking delivery orders, invoices and supporting documents.

• Coordinate with internal departments to ensure timely delivery and collection arrangements.

• Communicate with suppliers and customers in China on purchasing, delivery and logistics matters.

Other Duties

• Support daily operations and coordinate with different departments to ensure smooth workflow.

• Perform other ad-hoc duties and assignments as required by management.

Job Requirements

• Diploma or equivalent qualification in Accounting, Finance, Business Administration or a related field.

• 2–3 years of relevant working experience in accounts and administrative support.

• Basic knowledge of accounting principles, AP, AR and financial documentation.

• Familiar with accounting software and Microsoft Office applications, especially Excel.

• Good organisational, administrative and documentation skills.

• Able to communicate effectively with suppliers and customers in China for work-related matters.

• Good coordination and follow-up skills, with the ability to manage multiple tasks.

• Meticulous, responsible, independent and willing to learn.

• Able to work in a fast-paced manufacturing environment.

• Experience in purchasing, logistics or shipment coordination will be an advantage.