Accounts Executive

HAI SOON SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Hai Soon Ship Management Pte. Ltd. is seeking a detail-oriented Finance Assistant to support the Finance Manager with daily accounting and admin duties in Singapore.

Fresh graduates are welcome, and training will be provided. The role involves invoicing, reconciliations, GST handling, intercompany billings, and month-end closing support within a collaborative team environment. Strong Excel skills, good communication and a proactive mindset are important as you assist with data entry, records

Responsibilities

• Assist Finance Manager to handle Company’s accounts and provide admin & accounting duties.
• Generate invoices, bank deposits and official receipts.
• Reconcile accounts receivable ledger to ensure payments are posted.
• Handle communications with clients via phone and email.
• Manage cheque receipts, petty cash and deposits.
• Perform monthly bank reconciliation.
• Prepare monthly intercompany billings.
• Ensure monthly GST is completed and submitted within dateline.
• Assist with month-end closing.
• Collaborate with cross-functions to compile port expenses and resolve issues.
• Prepare payments to service providers and agents.
• Maintain files and records.
• Perform basic office tasks such as filing, data entry, processing mail.
• Assist with financial year end closing, audits, fact checks and discrepancies.
• Drive process improvements to enhance efficiency and data quality.
• Undertake other ad-hoc assignments as assigned.

Job description

Roles & Responsibilities

To assist Finance Manager to handle Company’s accounts, provide administrative & accounting duties to the Finance Department. Our company believes in training our staff to become competent, professional and effective in their roles. We are looking for a fresh graduates as well as experienced candidates who are motivated and willing to learn.

Job Description

• To assist Finance Manager to handle Company’s accounts, provide administrative & accounting duties to the Finance Department.
• Generating invoices, bank deposits and official receipt.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Handle communications with clients via phone and email
• Manage cheque receipts, petty cash and deposits
• Perform monthly bank reconciliation.
• Prepare monthly intercompany billings.
• Ensure monthly GST is completed and submitted within dateline.
• Assist with month-end closing.
• Collaboration with internal cross-functions personnel to compile port expenses and resolve issues
• Prepare payments to service providers and agents
• Maintaining file and records.
• Perform basic office tasks, such as filing, data entry, processing the mail, etc.
• Assist with financial year end closing, audits, fact checks, and resolving discrepancies.
• Contribute and/or drive streamlining of processes to improve efficiency and quality of data/reports
• Undertake other ad-hoc assignments as assigned

Job Requirement

• Diploma / Degree / Professional Qualification in Accounting, Business, Management or Finance
• Maintain a high level of accuracy and integrity
• Possess Microsoft office skills – Excel is essential, Words and PowerPoint
• Self-motivated and have a commercially forward-looking mindset
• Good interpersonal and communication skills to build relationships
• Meticulous with analytical skills
• Good organisation skills, ability to plan and organise work so that it is efficient and effective
• Possess good attitude and able to work independently as well as being a proactive team member.
• 1 Year of working experience is preferred. Fresh Graduates are welcome. Training will be provided
• Required language(s): English, Mandarin (in order to liaise with Mandarin speaking associates)