Accounts cum Admin Executive

KEYDENCE SYSTEMS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

KEYDENCE SYSTEMS PTE. LTD. is seeking an experienced Accounts cum Admin Executive to support financial operations and office administration in Singapore.

You will manage full-set accounts, processing invoices, payments, GST filings, and monthly reports, while coordinating with the Director and project teams. The role demands 3 years of relevant experience in ELV/M&E or project-based environments, strong ERP and MS Office skills, and a proactive, detail-oriented mindset.

Qualifications

• Full-set accounts experience, AR/AP and invoicing
• Knowledge of GST and filing requirements
• Project-based or ELV/M&E exposure is advantageous

Responsibilities

• Process AR: invoicing, collections, aging reports
• Process AP: vendor invoices, payments, approvals
• Prepare GST filings and management reports
• Maintain ERP records and staff databases
• Assist with admin duties and vendor liaison

Skills

Accounts Receivable

Accounts Payable

ERP systems

MS Office (Excel)

Education

Diploma or Degree in Accountancy or Business Administration

Tools

ERP systems

Job description

About the Role:

We are a Electrical & ELV Systems contractor looking for a reliable and independent Accounts cum Admin Executive to join our team. This role is critical in supporting the company's operations, ensuring accurate financial records, timely processing of payments, and organized administration. You will work closely with the Director and Project Teams to manage finance and office matters with full ownership.

What You’ll Do:

• Accounts Receivable (AR):
• Invoice Issuance: Generate and issue progress claims, tax invoices, and final accounts to clients based on project milestones.
• Collection Tracking: Monitor incoming payments, follow up on overdue accounts, and maintain aging reports.
• Credit Control: Work with project teams to ensure timely client billing and identify any potential collection issues.
• Accounts Payable (AP):
• Invoice Handling: Verify vendor invoices against PO/DO and ensure timely payment processing.
• Payment Preparation: Prepare payments via online banking, cheques, or other modes with proper approval routing.
• Reconciliation: Maintain accurate records and reconcile supplier statements monthly.
• Filing: Organize and archive paid invoices and supporting documents systematically.
• Administration Support:
• Reports: Stock report, GST Report & Filing GST F5, Monthly Management Reports (Income statements , Balance Sheet, Trial balance).
• Documentation: Prepare company letters, compile reports, and handle e-submissions (e.g., e-invoicing, MOM, IRAS).
• Data Entry: Maintain ERP records, update staff databases, and file internal forms and documents.
• Office Support: Order office supplies, liaise with vendors (e.g., IT, copier service), and support HR/admin tasks such as claims or payroll.
• Compliance & Filing: Ensure compliance with audit requirements and handle regular filing (hardcopy and digital).

What We’re Looking For:

• Education: Diploma or Degree in Accountancy, Business Administration, or a related discipline
• Experience: Minimum 3 years of relevant experience handling full set of accounts, ideally in ELV, M&E, construction, or other project-based environments
• AP/AR Knowledge: Strong working knowledge of both accounts payable and receivable processes
• Software Proficiency: Comfortable with ERP systems, Microsoft Office (especially Excel, SharePoint, Outlook)
• Industry Familiarity: Prior experience with project billing formats, government portal invoicing (e.g., Vendors@Gov), and BQ-based invoicing will be an added advantage
• Language Skills: Good command of English. Basic Mandarin is a plus for liaising with Chinese-speaking suppliers or subcontractors
• Personal Qualities: Independent, detail-oriented, organized, proactive, and able to multitask in a fast-paced environment