Accounts Admin Assistant

TEO BAK SOAH TRADING CO; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A trading company in Singapore is looking for a candidate to manage data entry and invoicing. This role involves maintaining customer records and handling communications in English and Mandarin. Candidates should have a minimum of 2-3 years’ experience and must be able to work under pressure. A 5.5 days work week with occasional Saturdays is required. The position offers a contract completion bonus and opportunities for learning and development.

Benefits

Great Learning and Development Opportunities

Supportive Workplace Environment

Teamwork Mindset

Contract completion bonus

Qualifications

• Minimum 2-3 years' experience in a relevant role.
• Knowledge of local map reading is an added advantage.

Responsibilities

• Accurately enter data into the accounting system.
• Generate customer invoices in a timely manner.
• Maintain and update debtor records in the accounting system.
• Operate the weighbridge effectively.
• Handle incoming calls/emails.
• Assist with documentation preparation for ISO audits.
• Perform general administrative duties.

Skills

Proficient in Microsoft Word & Excel

Good command of English (read and write)

Ability to communicate in English & Mandarin

Organized and able to multitask

Team player

Able to work under pressure with good adaptability

Education

Minimum NITEC/ HNITEC, Diploma or equivalent

Job description

Job Highlights

• Great Learning and Development Opportunities
• Supportive Workplace Environment
• Teamwork Mindset

Job Description

• Accurately and promptly enter data into the accounting system, including creating invoices and updating supplier/customer information.
• Generate customer invoices in a timely and accurate manner based on the established billing schedule.
• Maintain and update debtor records in the accounting system, and monitor customer payment cycles.
• Operate the weighbridge effectively by ensuring vehicles are weighed promptly and weight data is recorded accurately.
• To handle incoming calls/emails
• Participate in ISO audits and assist with documentation preparation, including compiling toolbox meeting content.
• Perform general administrative duties to support the smooth operation of daily business activities.

Job Requirements

• Proficient in Microsoft Word & Excel
• Good command of English (read and write)
• Able to communicate English & Mandarin in view of business communication with the Mandarin speaking associates
• Organized and able to multitask
• Team player
• Able to work under pressure with good adaptability and initiative
• Knowledge on local map reading will be an added advantage
• Minimum NITEC/ HNITEC, Diploma or equivalent
• Minimum 2-3 years’ experience
• 5.5 days’ work week with occasional work on Saturdays.
• 1 year contract with contract completion bonus