Admin Assistant

Amarante Shipping; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A shipping and logistics company in Singapore is seeking a skilled accounts and administrative professional to manage financial transactions and support office operations. The ideal candidate has at least 2 years of experience in related roles, with a strong command of accounting software like Tally, QuickBooks, or Xero. Responsibilities include processing accounts, maintaining records, and liaising with stakeholders. This position offers opportunities to work independently and on collaborative projects.

Qualifications

• At least 2 years of experience in accounts or administrative roles, preferably in shipping or logistics.
• Proficiency in accounting software like Tally, QuickBooks, or Xero.
• Strong organizational skills to manage multiple tasks.

Responsibilities

• Process accounts payable and receivable transactions accurately.
• Maintain organized financial records for accessibility.
• Assist with bank reconciliations to support financial operations.
• Provide administrative support including data entry and filing.
• Liaise with stakeholders to resolve queries efficiently.
• Collaborate with team members on ad-hoc projects.

Skills

Accounting skills

Organizational skills

Communication skills

Problem-solving skills

Tools

Tally

QuickBooks

Xero

Job description

Job Summary

You will process accounts payable and receivable transactions accurately and on time, maintain organized financial records, assist with bank reconciliations, and provide administrative support. You will also liaise with stakeholders to resolve queries and support the team with various projects.

Responsibilities

• Process accounts payable and receivable transactions promptly and accurately to maintain financial accuracy
• Maintain and organize financial records to ensure documentation is complete and accessible
• Assist with bank reconciliations and perform other accounting tasks as needed to support financial operations
• Provide administrative support including data entry, filing, and general office duties to ensure smooth office functioning
• Liaise with internal and external stakeholders to resolve queries and issues efficiently
• Collaborate with team members and work independently to meet deadlines and support ad-hoc projects

Preferred competencies and qualifications

• Experience of at least 2 years in accounts or administrative roles, preferably within the shipping or logistics industry
• Proficiency in accounting software such as Tally, QuickBooks, or Xero to manage financial data effectively
• Strong organizational skills to handle multiple tasks and maintain detailed records
• Effective communication and interpersonal skills to interact with stakeholders clearly and professionally
• Problem-solving and analytical skills to identify and resolve financial or administrative issues