Document Controller

NES Fircroft; Bodens kommun; Hybrid; SEK 480,000 - 660,000; Full time

Job summary

NES Fircroft seeks a Document Controller to ensure smooth flow of information on a major CAPEX construction project. You will create, store and manage project documents, drawings, specifications, reports, permits, and correspondence.

The role emphasizes version control, distribution to architects, engineers, EPCM, contractors and regulators, plus filing, archiving, QA, and compliance. Fluency in English and an agile, proactive mindset are required.

Qualifications

• Degree in civil or mechanical engineering or comparable program.
• Experience with document management systems (Omega, ACC) is advantageous.
• PMI project management certification is a plus.
• Experience in large-scale, fast-paced construction projects.
• Proactive with ability to foresee issues and resolve.

Responsibilities

• Create, maintain, and organize project documents (drawings, specifications, contracts, reports, permits).
• Manage document revisions and ensure current versions are accessible to stakeholders.
• Distribute documents to architects, engineers, EPCM, contractors, and regulatory authorities.
• Establish filing/archiving, ensure secure storage and retrieval for audits.
• Support QA and compliance with contractual/document management requirements.
• Provide training and support on document management processes and systems.

Skills

Document management

Agile mindset

Proactive approach

English fluent

Organizational skills

Education

Bachelor's degree in civil or mechanical engineering

PMI certification (advantage)

Tools

Omega

ACC

Job description

Document Controller

The Document Controller plays a critical role in ensuring the smooth and organized flow of information and documentation within large CAPEX construction project. Their responsibilities encompass the following:

Focus of the role

• Document Management: Creating, maintaining, and organizing project documents. This includes drawings, specifications, contracts, reports, permits, and correspondence.
• Version Control: Manage document revisions and ensure that current versions are readily accessible to project stakeholders.
• Document Distribution: Facilitate the distribution of documents to relevant stakeholders, such as architects, engineers, EPCM, contractors, and regulatory authorities. Ensure that the right people have access to the necessary documents.
• Filing and Archiving: Establish and maintain a systematic filing and archiving system, ensuring documents are stored securely and can be retrieved when needed for reference or audits.
• Quality Assurance: Verify documents adhere to project standards and requirements. Assist in document reviews to identify discrepancies or inconsistencies.
• Compliance and Record Keeping: Ensure the project complies with regulatory and contractual document management requirements. This includes tracking and documenting all project-related correspondence and approvals.
• Document Retrieval: Retrieving specific documents when requested by project team members, auditors, or external parties
• Communication: Act as a bridge between different project stakeholders, conveying information and updates related to document status and availability.
• Training and Support: Provide training and support to EPCM, contractors and team members on document management processes and systems

Profile

• Degree in civil or mechanical engineering or comparable degree program
• Experience in Document management (e.g., Omega, ACC) beneficial
• Experience and certification as project manager (e.g., PMI) beneficial
• Experience in large scale, fast paced construction projects
• Proactive, with the ability to identify potential issues before they arise
• Openness to new topics and challenges in technically complex situations ‘agile mindset’
• Excellent organizational and multitasking skills
• Business fluent in English

Conditions:

• Language: English
• Start: asap
• Scope: 5 man-days per week
• Location: 50% in Stockholm or Boden, 50% remote