Project Documentation Manager

Hitachi Energy Sweden AB; Ludvika kommun; On-site; SEK 40,000 - 60,000; Full time

Benefits offered by this job

Flexible working time

Health care and wellness allowance

Career development opportunities

Job summary

Hitachi Energy Sweden AB is searching for a Project Documentation Manager based in Ludvika. This role involves managing documentation for HVDC projects, training project team members, and ensuring compliance with documentation processes. Candidates should have a bachelor's degree and relevant experience in documentation or project management.

Fluency in English and Swedish is required, along with proficiency in document management systems. The position offers flexible working hours, health care allowances, and diverse career growth opportunities.

Qualifications

• Experience as Lead Document Control or Project Manager.
• Proficient in computer skills and document management systems.
• Engaged and customer-oriented approach to work.

Responsibilities

• Establish processes for documentation management based on contract requirements.
• Train project team members on documentation processes.
• Control customer contracts and manage requirements.

Skills

Document Management

Project Management

Fluency in English

Fluency in Swedish

Education

Bachelor's degree in a relevant field

Tools

Document Management System

Job description

The opportunity

We are seeking a Project Documentation Manager to join our global project documentation team at HVDC. In this role, you will be responsible for Project Documentation Management in HVDC projects. You will be part of a project core team reporting directly to the Project Director. You are expected to ensure compliance with requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. Additionally, you will coordinate with Project Document Control resources located in various global locations. Our department consists of other Project Documentation Managers, each working in HVDC EP/EPC tenders and projects.

How you'll make an impact

• Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
• Provide project team members with training and support to enable them to successfully follow the processes in the project.
• Controlling customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
• Preparing reports and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• Managing alignment with project team, suppliers and 3rd parties to agree on standards, systems, efficient flow of documentation, etc.
• Making strategic decisions and prioritizing based on big picture analysis.

Qualifications

A bachelor's degree in a relevant field or equivalent experience in the function.

• Work experience as Lead Document Control, Project Manager, or similar.
• Proficient computer skills and experience from any document management system are advantageous.
• You are responsive, customer-oriented and can see opportunities in your work.
• You are an engaged person who can speak up for your issues, and you manage the work in a forward direction.
• Fluency in English and Swedish is required, written and spoken alike; additional language skills are advantageous.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leaveEmployee Benefit Portal with thousands of discounts and perks

This position is based in Ludvika. Hiring for multiple positions.