Document Controller

Winthrop-Technologies-Sweden-Ab; Sandvikens kommun; On-site; SEK 420,000 - 550,000; Full time

Job summary

Winthrop Technologies Ltd is seeking a talented Document Controller to join our team on current turnkey data centre projects across Europe. The role focuses on controlling project documentation, maintaining registers, and ensuring compliant document handling.

Requirements include a minimum of two years’ site-based document control experience, excellent English communication, strong organisational skills and advanced IT proficiency with the Microsoft Office suite.

Qualifications

• Minimum of two years’ experience in a similar site-based role.
• High level of verbal and written English is essential.
• Excellent organisation and interpersonal skills.
• High level of IT skills, particularly in Microsoft Office Suite.
• Experience of knowledge sharing applications is advantageous.

Responsibilities

• Ensure documentation complies with Integrated Management System procedures.
• Notify/receive project documentation to relevant people.
• Manage project documents ensuring access to drawings, schedules, specs, letters, submittals, RFIs and reports.
• Populate document registers, RFI registers, action logs and issue logs.
• Analyse status of registers and logs.
• Generate and issue periodic status/overdue reports.
• Ensure proper issuance and storage of documents per procedures.
• Interface with external document suppliers and ensure compliance.
• Support QA, QC and health & safety audits.

Skills

English proficiency

Organisational skills

Interpersonal skills

IT skills

Tools

Microsoft Office

Job description

Winthrop Technologies is a dedicated data centre delivery partner providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe.

Winthrop specialises in providing turnkey data centre solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.

Winthrop has grown to become the leading and most trusted company in our sector and is the only dedicated Data Centre delivery partner in Europe.

We are currently constructing multiple turnkey data centre projects in 7 different European countries, equating to over 430 MW of IT load in flight.

We are pleased to announce that we are currently seeking a talented and experienced Document Controller to join our team.

Responsibilities

• Ensure that all documentation complies with our standard Integrated Management System documentation
• Ensure that project documentation is notified/received by the relevant people involved in the project
• Manage the project documentation to ensure that all parties have access to the required documents as required, including drawings, schedules, specifications, contract letters, submittals, RFIs and reports
• Populate document register, request for information register, action log, issue log and other project control tools as appropriate.
• Analyse, interpret and summarise the status of various registers and logs.
• Generate and issue periodic status/overdue reports related to project documents, project actions, issues and other project related information.
• Ensure appropriate issuance and storage of documents in accordance with the project document control procedure.
• Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Client.
• Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits.
• Minimum of two years’ experience in a similar site-based role
• High level of verbal and written English is essential
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous

Winthrop Technologies Ltd are an equal opportunities employer.