Project Documentation Manager

Hitachi Energy Sweden AB; Sweden; On-site; SEK 900,000 - 1,200,000; Full time

Benefits offered by this job

Flexible working time

Health care and wellness allowance

Mentor program

Training and education opportunities

Job summary

Hitachi Energy Sweden AB in Ludvika seeks a Project Documentation Manager to oversee documentation management in HVDC projects. You will report to the Project Director and coordinate with global document control resources.

You will establish processes, train teams, manage requirements and risks, prepare progress reports, and ensure timely deliverables while aligning with customers and suppliers.

Qualifications

• Bachelor’s degree in a relevant field or equivalent experience.
• Experience as Lead Document Control or Project Manager.
• Proficient with a document management system.
• Fluent in English and Swedish (written and spoken).
• Customer-oriented and proactive in communication and collaboration.

Responsibilities

• Establish processes for documentation management based on base HVDC processes and adapt to contract requirements.
• Provide training and support to project team to follow the processes.
• Control customer contracts and specifications, manage requirements, assess risks and monitor cost follow-up.
• Prepare reports and presentations on project documentation and monitor progress of reviews and approvals.
• Coordinate alignment with project team, suppliers and third parties to agree on standards and workflow.

Skills

Document management

Project documentation

English

Swedish

Stakeholder communication

Education

Bachelor's degree

Tools

Document management system

Job description

The opportunity

We are seeking a Project Documentation Manager to join our global project documentation team at HVDC. In this role, you will be responsible for Project Documentation Management in HVDC projects. You will be part of a project core team reporting directly to the Project Director. You are expected to ensure compliance with requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. Additionally, you will coordinate with Project Document Control resources located in various global locations. Our department consists of other Project Documentation Managers, each working in HVDC EP/EPC tenders and projects.’

How you’ll make an impact

• Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
• Provide project team members with training and support to enable them to successfully follow the processes in the project.
• Controlling customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
• Preparing reports and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• Managing alignment with project team, suppliers and 3rd parties to agree on standards, systems, efficient flow of documentation, etc.
• Making strategic decisions and prioritizing based on big picture analysis

Your background

• A bachelor’s degree in a relevant field or equivalent experience in the function
• Work experience as Lead Document Control, Project Manager, or similar, is available from your previous positions.
• Proficient computer skills and experience from any document management system are advantageous.
• You are responsive, customer-oriented and can see opportunities in your work.
• You are an engaged person who can speak up for your issues, you manage the work in a forward direction.
• Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diverse company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready for a new exciting challenge? Does the above description sound like you?

This position is based in Ludvika. Hiring for multiple positions.