Join an Innovative Company as a Document Controller!

Academic Work Sweden AB; Nynäshamns kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Academic Work Sweden AB is seeking a meticulous Document Controller to join our client's team. In this structured, coordinating role you will manage project documentation, ensure compliance, and collaborate with project managers, engineers, and vendors to maintain accurate records.

This consultant position offers good opportunities for long-term career development within a dynamic, international environment, with a dedicated Consultant Manager at Academic Work to support you throughout your

Qualifications

• Degree in engineering, information management, or business administration.
• Experience in document control or a similar administrative role.
• Strong communication skills in Swedish and English.
• Proficient in document management software.

Responsibilities

• Documentation Management & Organization – Handle collection, organization, categorization, and maintenance of all project documentation, ensuring compliance with company and regulatory standards.
• Version & Compliance Control – Track document versions, ensure adherence to company processes, regulatory requirements, and legal frameworks.
• Stakeholder & Vendor Coordination – Collaborate with project managers, engineers, vendors, and suppliers to facilitate smooth document flow.
• Process & Quality Assurance – Maintain and update document control procedures, manage transmittals, support users in adhering to document management processes.
• Project Handover & Technical Updates – Assist in project handover, oversee external documentation integration, and support engineering teams in updating technical standards.

Job description

Are you an organized and detail-oriented professional looking to take the next step in your career? We are now looking for a Document Controller to join our client's team! This is a great opportunity for you who want to work in a structured and coordinating role within an exciting and dynamic industry. Apply today – we work with ongoing selection!

About the role

As a Document Controller, you will play a key role in managing and organizing project documentation, ensuring compliance with company and regulatory standards. You will work closely with project managers, engineers, vendors, and contractors to ensure that all documentation is handled efficiently.

You will be employed by Academic Work and work as a consultant at our client's office. There are good opportunities for a long-term role and career development within the company.

You are offered

• A role where you will be at the center of project execution, ensuring smooth documentation processes.
• The chance to work in a structured and international environment, collaborating with multiple departments.
• A dedicated Consultant Manager at Academic Work who will support you throughout your assignment.

Work tasks

• Documentation Management & Organization – Handle collection, organization, categorization, and maintenance of all project documentation, ensuring compliance with company and regulatory standards.
• Version & Compliance Control – Track document versions, ensure adherence to company processes, regulatory requirements, and legal frameworks, including the Swedish Protective Security Act.
• Stakeholder & Vendor Coordination – Collaborate with project managers, engineers, vendors, and suppliers to facilitate smooth document flow and ensure the availability of necessary documentation.
• Process & Quality Assurance – Maintain and update document control procedures, manage transmittals, support users in adhering to document management processes, and ensure documentation quality.
• Project Handover & Technical Updates – Assist in project handover, oversee external documentation integration, estimate effort for future projects, and support engineering teams in updating technical standards.

We are looking for

• Someone who has a degree in engineering, information management, or business administration.
• Previous experience in document control or a similar administrative role.
• Strong communication skills in Swedish and English.
• Strong communication skills to interact with various departments.
• Excellent organizational skills and attention to detail.
• Proficient in document management software.

Personal qualities

• Trustful
• Supportive
• Social
• Respectful

Recruitment process

This recruitment process is handled by Academic Work and it is our client's wish that all questions regarding the position are directed to Academic Work. Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: a personality test and a cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.