Site Document Controller - Stockholm

Aretè & Cocchi Technology; Stockholms kommun; On-site; SEK 436,252 - 654,378; Full time

Benefits offered by this job

Skills development and career growth

Collaborative work environment

Job summary

Saipem is seeking a Site Document Controller located in Stockholm, Sweden. The role involves managing and controlling project documentation during the construction phase, ensuring compliance with requirements, and preparing final documentation collection and verification. Candidates should have experience in document controlling activities within construction or EPC environments and must be proficient in both Swedish and English. The company values diversity and promotes growth through skill development and challenges.

Qualifications

• Experience in site document controlling activities (construction/EPC).
• Proficient in Swedish and English languages.
• Good knowledge of Microsoft Office, especially Excel.

Responsibilities

• Manage and control full lifecycle of project documentation.
• Ensure compliance of documents with project requirements.
• Prepare final documentation collection and verification.

Skills

Document Management

Compliance Checking

Microsoft Excel

Language Proficiency in Swedish and English

Tools

Microsoft Office

Sharepoint

Job description

Join Saipem and engineer a sustainable future. We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as One Company, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As Site Document Controller, you will respond to the Field Engineering Manager and you will be part of our BECCS project (full-scale Bio‑Energy Carbon Capture and Storage) for Business Line ENCAR.

You will manage and control the full lifecycle of project documentation during the construction phase, ensuring support of Site Management, Quality, and HSE.

Responsibilities

• Document Management System (DMS) Update with Subcontractor Data (Name, PO number, distribution list)
• Receipt and registration of site documentation (technical, quality, HSE, administrative)
• Documents formal check compliance with project requirements (correct coding, templates, signatures, approvals) and management of document‑related nonconformities
• Distribution to the designated recipients, ensuring that only the latest official revision is available for field use
• Revision and comments management tracking for review/approval cycles, issuing new revisions and preparing weekly reports from DMS
• Transmittal preparation and management (sent/received) and maintenance of the transmission audit trail
• Site documents management (e.g. Field Design Change, Site Instructions, Site Technical Query) assigning the correct sequential number and keeping the register updated
• Filing and retention (digital and, if necessary, hard copy) Sharepoint folder structure, permissions, retention rules, and retrieval for audits, claims and verifications
• Operational interface with Client/PMC, Supervision/Resident Engineer, Site Management, Engineering, suppliers, contractor and subcontractors for document requirements and workflows
• Final documentation collection and verification (IFC/As Built, certificates, test reports, manuals, close‑out dossiers) in accordance with contractual requirements
• Preparation of Project Record Books (PRB) collecting the documentation from all project departments in accordance with the PRB index

Qualifications

Experience: Experience in site document controlling activities (construction/EPC) should be preferable.

Languages: Swedish and English proficient.

IT Skills: Good knowledge of Microsoft Office, especially Excel, is a must‑have.

Benefits

• Our One Saipem Way soft‑skills model leverages skills development, career growth, and opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Location: Stockholm

We support your development!

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.