Junior Project Document Controller – Engineering

Jobtailor; Landvetter; On-site; SEK 468,720 - 736,560; Full time

Job summary

Jobtailor seeks a documentation specialist to manage project documentation from creation to approval, ensuring QA and compliance with standards. You will work with Procore, Autodesk Construction Cloud, SharePoint, Proom and Profile to develop and maintain filing programs, coordinate with stakeholders, and prepare RAMS/SOPs per client specifics.

Fluency in English and Swedish, a Master’s degree in Engineering, and strong Microsoft skills are essential, as is the ability to manage deadlines in a

Qualifications

• Master’s degree in Engineering in the listed specialisations.
• Fluent in English and Swedish, both written and spoken.
• Strong Microsoft skills.
• Highly organized, proactive, and detail-oriented.

Responsibilities

• Create, distribute, review, and approve project documentation.
• Develop and maintain documentation filing programs.
• Update and maintain programs such as Proom, Profile, SharePoint.
• Coordinate with stakeholders for completion and handover of documents.
• Develop quality assurance for templates and guidelines.
• Prepare RAMS/SOPs according to client specifics.
• Prepare product-related information for declaration of conformity.

Skills

Microsoft Office

Documentation management

Communication skills

Time management

CAD knowledge

Bilingual English/Swedish

Education

Master’s degree in Engineering (Energy Systems, Mobility Engineering, Systems, Control and Mechatronics, Sustainable Electric Power Eng. & Electromobility)

Tools

Procore

Autodesk Construction Cloud

SharePoint

Proom

Profile

Job description

• Ensure project documentation is created, distributed, reviewed, and approved according to requirements
• Develop and maintain assigned program(s) for documentation filing
• Update and maintain programs, such as Proom, Profile, SharePoint
• Facilitate the transfer, review, update, and approval of project documentation
• Maintain document register for specific projects ensuring deliverables are tracked
• Responsible for document control software tools and licenses
• Assist equipment vendors and contractors for document delivery
• Coordinate with stakeholders for completion and handing over project documents
• Develop quality assurance for templates and guidelines
• Support with locating, downloading, exporting reports, and reviewing/approving documents
• Prepare Risk Assessment and Method Statements (RAMS) / Standard Operating Procedures (SOP's) according to client specifics
• Prepare product-related information & documentation for declaration of conformity.

Requirements

• Relevant Master’s degree in Engineering, e.g., MSc Energy Systems, MSc Mobility Engineering, MSc Systems, Control and Mechatronics, MSc Sustainable Electric Power Engineering and Electromobility
• Strong Microsoft skills
• Basic CAD knowledge is an advantage
• Fluent in English and Swedish, both written and spoken
• Strong communication and interpersonal skills
• Highly organized, proactive, flexible, and detail-oriented
• Strong time management skills and ability to work with tight deadlines
• Interest in technical documentation, engineering drawings, and digital project management systems such as Procore, Autodesk Construction Cloud (ACC), or SharePoint is an advantage.

Core Competencies

Demonstrates expertise in project documentation management, including the creation, distribution, and approval processes, while ensuring compliance with quality assurance standards. Proficient in utilizing document control software and managing technical documentation in engineering contexts.

Tools & Technologies

• Proom
• Profile
• SharePoint
• Procore
• Autodesk Construction Cloud