Vault Operator

Thales Group; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Thales Group is seeking a detail-oriented Vault Operator to ensure secure handling, storage, and management of sensitive materials in Riyadh. You will uphold strict access control, maintain precise inventory records, and support audits and regulatory compliance.

Responsibilities include daily vault management, accurate logging, secure packaging, and coordinated transfers. Candidates should be proficient in Excel, PowerPoint, and ERP systems, with an emphasis on accuracy and confidentiality.

Qualifications

• Excel-based data entry, inventory tracking, and reporting.
• PowerPoint reporting and presentation preparation.
• Experience with ERP inventory management and material control.
• Proficiency with MS Office tools for documentation.

Responsibilities

• Manage daily vault operations with secure storage of sensitive items.
• Enforce strict access controls using badges, biometrics, and logs.
• Maintain accurate entry/exit records and audit trails.
• Receive, store, and issue items against approved documentation.
• Maintain inventory records with serials, batches, and traceability.
• Conduct regular inventory audits and reconcile discrepancies.
• Prepare secure packaging and coordinate transfers of materials.
• Generate reports on inventory, access activity, and incidents.
• Ensure compliance with company policies and regulatory requirements.

Skills

Microsoft Excel

Microsoft PowerPoint

ERP systems

MS Office

Tools

ERP systems

MS Office

Job description

Location: Riyadh, Saudi Arabia Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure. For over 50 years, Thales has been a trusted partner of the Kingdom of Saudi Arabia. As a local industrial partner, Thales provides advanced solutions in Defence, Public Security, Civil Aviation, Space, Enterprise, and Cybersecurity across four sites throughout the country. The Saudi Vision 2030 is at the heart of Thales' strategy in the Kingdom, driving the localisation of defence technologies and systems, strengthening local capabilities, developing local talent, and supporting national sovereignty through strategic collaborations. To reinforce its commitment to localising its defence activities and to build a future we can trust in the Kingdom, Thales established SAMI Thales Electronic Systems (STES), a Joint Venture with Saudi Arabian Military Industries (SAMI), operating under the ambitious directives outlined in Vision 2030.

JOB OBJECTIVE

Detail-oriented and highly responsible professional seeking a Vault Operator position to ensure secure handling, storage, and management of sensitive materials. Committed to maintaining strict access control, accurate inventory records, and full compliance with security protocols and regulatory standards, while safeguarding confidentiality and supporting efficient vault operations.

WORK EXPERIENCE REQUIREMENTS

Above 5 years

ROLES & RESPONSIBILITIES

• Manage daily vault operations, including secure storage and handling of sensitive equipment, documents, and materials
• Ensure only authorized personnel access the vault using strict security protocols (badges, biometrics, logs)
• Maintain accurate entry/exit records and monitor access logs for audit purposes
• Receive, store, and issue items against approved documentation or system requests
• Keep detailed inventory records (serial numbers, batch tracking) and ensure proper labeling and traceability
• Conduct regular inventory audits and reconcile discrepancies
• Prepare secure packaging and coordinate safe transfer of high-value or classified materials
• Generate reports on inventory, access activities, and incidents
• Maintain compliance with company policies and regulatory requirements
• Immediately report any security breaches, discrepancies, or suspicious activitiesSupport internal and external audits with accurate documentation
• Ensure adherence to safety, confidentiality, and data protection standards

QUALIFICATION, CERTIFICATION & EDUCATIONAL REQUIREMENTS

• Microsoft Excel (data entry, inventory tracking, reporting)
• Microsoft PowerPoint (report preparation and presentations)
• ERP systems (inventory and material management)
• MS Office..

PREFERRED SKILLS

• Experience in vaults, warehouses, or inventory operations
• Knowledge of security and access control procedures
• Experience in ERP systems for inventory management
• Good knowledge of Microsoft Excel for data entry and reporting
• Basic knowledge of Microsoft PowerPoint for reporting
• Forklift driving (preferred)
• Narrow aisle forklift experience (good to have)
• Ability to handle confidential and sensitive materials
• Strong attention to detail and accuracy
• Good communication and coordination skills
• Ability to work in a secure and compliance-based environment
• Willingness to learn and adapt to new technologies, tools, and equipment.
• Attention to detail and commitment to accurate documentation.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.