Title Administrative Support Officer (Supplemental Workforce - Third Party Contract)

SDGs @ IsDB Group; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

SDGs @ IsDB Group in Jeddah HQ is seeking an Administrative Support Officer to provide comprehensive administrative and front-office support for the Resilience and Climate Action Department. You will coordinate meetings, track actions, and assist with travel and records management.

The role requires a Bachelor's degree in a related field and at least one year of relevant experience, with strong English communication and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in a related field.
• Minimum of one year of relevant administrative experience.
• English language proficiency required.

Responsibilities

• Provide administrative and front-office support to the Resilience and Climate Action Department.
• Serve as Rapporteur for departmental meetings: prepare agendas, record minutes, track actions, maintain records.
• Assist with department budget monitoring and mission coordination.
• Manage office stationery and supplies; ensure timely availability.
• Coordinate with divisions to facilitate communication and collaboration.
• Support travel, missions, and logistics; oversee documents and records.

Skills

Organizational skills

Time management

Verbal and written communication

Interpersonal skills

Attention to detail

Microsoft Office

Education

Bachelor's degree in Business Administration/Management/Office Administration

Tools

Microsoft Office

Job description

Title: Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Requisition ID: 5940

Overview

Complex: DG - Global Practice & Partnerships

Department: Resilience and Climate Action

Division/Section: Resilience and Climate Action Department Front Office

Country: Saudi Arabia

Location: Jeddah HQ

Closing Date: 8-Nov-2026

Job Purpose

To provide comprehensive administrative, coordination, front-office, and logistical support to the Resilience and Climate Action Department, ensuring the smooth and timely execution of departmental operations, meetings, missions, records, and priority assignments.

Key Accountabilities

• Serve as the Department Director’s Administrative Assistant and provide administrative and coordination support to the Department.
• Serve as the Rapporteur for departmental meetings, including preparing agendas, recording minutes, tracking agreed actions, and maintaining official records.
• Serve as the Department Time Coordinator and support compliance with applicable attendance and time-management policies.
• Manage the Department Director’s Front Office operations, including monitoring departmental budget performance, coordinating mission requests, and supporting related administrative processes.
• Manage office stationery and supplies and ensure their timely availability.
• Monitor and follow up on staff missions, Back-to-Office Report (BTOR) submissions, and mission settlement processes.
• Manage logistical and administrative arrangements for visiting delegations and official guests.
• Coordinate with all Divisions on departmental matters and facilitate effective communication, information flow, and collaboration.
• Follow up on urgent and high-priority assignments from Department leadership to support timely action and resolution.
• Undertake ad-hoc assignments and special tasks as directed by the Department Director.

Academic and Professional Qualification

• Bachelor’s degree in Business Administration, Management, Public Administration, Office Administration, or a related field.
• Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or a related area.
• Languages: English: Mandatory

Key Skills & Necessary Knowledge

• Strong organizational, coordination, and time-management skills.
• Effective written and verbal communication skills, including professional correspondence and meeting minutes.
• Ability to prioritize urgent assignments, track actions, and follow through to completion.
• Strong interpersonal skills and ability to coordinate effectively across Divisions and with internal and external stakeholders.
• Attention to detail, accuracy, discretion, and the ability to handle sensitive information appropriately.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Working knowledge of administrative processes related to budgets, missions, travel settlements, records management, and office logistics.
• Adaptability and ability to work effectively in a dynamic, deadline-driven environment.

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

• Resume/CV
• Copy of passport
• Academic certificate

The Islamic Development Bank (IsDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the IsDB does not request information on applicants’ bank accounts. The IsDB declines all responsibility for the fraudulent publications of job posts or job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.