Administrative Lead for Resilience & Climate Action Office

Islamic Development Bank (IsDB); Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Islamic Development Bank (IsDB) seeks an Administrative Support Officer to provide front-office and logistics support to the Resilience and Climate Action Department in Jeddah. You will assist the Department Director, prepare meetings, track actions, and coordinate missions and records, ensuring timely operations.

The role requires a Bachelor's degree and at least one year of relevant experience, with English mandatory, strong organizational and communication skills, and proficiency in MS Office

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, Office Administration, or related field.
• Minimum of one year of relevant work experience in administrative support, office coordination, executive assistance, or related area.
• Languages: English mandatory.

Responsibilities

• Serve as the Department Director’s Administrative Assistant and provide administrative and coordination support.
• Serve as Rapporteur for departmental meetings: agendas, minutes, actions, and records.
• Act as Department Time Coordinator and support attendance and time-management policies.
• Manage Front Office operations, budget monitoring, mission coordination, and related admin processes.
• Manage office stationery and supplies and ensure timely availability.
• Monitor staff missions, BTOR submissions, and mission settlements.
• Coordinate with visiting delegations and official guests.
• Coordinate with Divisions to facilitate communication and collaboration.
• Follow up on urgent/high-priority assignments from leadership.
• Undertake ad-hoc assignments as directed.

Skills

Organizational Skills

Coordination

Time Management

Communication

Meeting Minutes

Prioritization

Interpersonal Skills

Attention to Detail

Discretion

MS Office

Budget & Travel

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Islamic Development Bank (IsDB) seeks an Administrative Support Officer to provide front-office and logistics support to the Resilience and Climate Action Department in Jeddah. You will assist the Department Director, prepare meetings, track actions, and coordinate missions and records, ensuring timely operations.

The role requires a Bachelor's degree and at least one year of relevant experience, with English mandatory, strong organizational and communication skills, and proficiency in MS Office